Client-Centric Billing & Operations Coordinator

The Waldinger Corporation; Des Moines (IA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Paid holidays and paid vacation

Health, dental, and vision insurance

401(k) with company match and profit‑?

Wellness plan with lifestyle spending

Health club reimbursement

Tuition reimbursement and continuing教育

Job summary

The Waldinger Corporation is seeking an Administrative Coordinator for our Corporate Office. You’ll be the organized, detail‑driven backbone ensuring accurate billing, contract maintenance, and smooth project accounting.

Join a century‑long, stability‑driven team with strong growth opportunities and a culture built on integrity, ingenuity, and collaboration. The role emphasizes client service, documentation, and cross‑functional support.

Qualifications

• 1–3 years of accounting or administrative experience preferred.
• High School Diploma or GED required; Associate degree in Accounting or related field preferred.
• A knack for clear communication, organization, and problem-solving.

Responsibilities

• Client Service – be the go-to contact for client questions on invoices, services, and account details, and help set up and maintain client accounts with accuracy and care.
• Account & Contract Administration – keep client accounts and contracts accurate and current, including billing terms, pricing, tax status, and documentation.
• Invoicing & Project Accounting – generate and send invoices, follow up on outstanding balances, and support project accounting, forecasting, and dispute resolution.
• Administrative & Operational Support – assist with research, data gathering, payroll processing, and collections to keep the branch running efficiently.
• Documentation & Recordkeeping – maintain organized, confidential records that support audits, compliance, and day-to-day operations.

Skills

Administrative experience

Accounting experience

Clear communication

Education

High School Diploma or GED

Associate degree in Accounting or related field

Job description

The Waldinger Corporation is seeking an Administrative Coordinator for our Corporate Office. You’ll be the organized, detail‑driven backbone ensuring accurate billing, contract maintenance, and smooth project accounting.

Join a century‑long, stability‑driven team with strong growth opportunities and a culture built on integrity, ingenuity, and collaboration. The role emphasizes client service, documentation, and cross‑functional support.