Billing & Invoicing Coordinator

Ultimate Staffing; Garden Grove (CA); On-site; USD 42,000 - 52,000; Full time

Job summary

Ultimate Staffing seeks a Billing Administrator to support billing and administrative operations, including creating and processing invoices, and following up on outstanding balances in a fast-paced office. You will handle calls, coordinate service requests, and provide general admin support to ensure smooth daily operations and accurate records.

You will also assist with data entry and maintaining client files, ensuring timely payment processing and strong customer communication.

Qualifications

• Strong organizational and communication skills.
• Excellent attention to detail and accuracy.
• Positive attitude with a willingness to learn.
• Dependable, hardworking, and reliable.
• Proficient with Microsoft Office and general office software.
• Previous billing, invoicing, customer service, or administrative experience preferred.

Responsibilities

• Create, process, and distribute customer invoices.
• Upload invoices to customer portals and verify successful submission.
• Process credit card payments and maintain accurate records.
• Communicate with customers via phone and email regarding billing inquiries and payment status.
• Answer and direct incoming calls.
• Dispatch service calls and coordinate schedules as needed.
• Assist with administrative tasks, data entry, and record maintenance.

Skills

Organizational skills

Communication skills

Attention to detail

Dependable

Microsoft Office

Billing experience

Tools

Microsoft Office

Job description

Ultimate Staffing seeks a Billing Administrator to support billing and administrative operations, including creating and processing invoices, and following up on outstanding balances in a fast-paced office. You will handle calls, coordinate service requests, and provide general admin support to ensure smooth daily operations and accurate records.

You will also assist with data entry and maintaining client files, ensuring timely payment processing and strong customer communication.