Office & Operations Assistant - Shipping & Admin

Applied Aeronautics; Lake Bluff (IL); Hybrid; USD 38,000 - 55,000; Full time

Job summary

Applied Aeronautics is seeking an organized, energetic Office & Operations Assistant to join our small, busy team. You will help run day-to-day operations, support customer orders, inventory, and administrative tasks for the CEO and COO.

In a small team, you’ll wear multiple hats, take initiative, and adapt to changing priorities. You’ll be involved in shipments, data entry, scheduling, and coordinating meetings as needed.

Qualifications

• Previous administrative, office management, operations, customer service, logistics, or order fulfillment experience is helpful.

Responsibilities

• Manage day-to-day order fulfillment, including preparing, packing, documenting, and coordinating customer shipments
• Communicate with customers regarding orders, shipping, product questions, and general inquiries
• Maintain and organize inventory and assist with receiving incoming products and components
• Enter and maintain accurate information in company systems, spreadsheets, and records
• Assist with purchase orders, invoices, shipping documentation, and other routine administrative paperwork
• Support basic office organization and day-to-day operational needs
• Assist the CEO and COO with scheduling, research, correspondence, document preparation, travel logistics, and other administrative tasks
• Help coordinate meetings, visitors, customer activities, and internal projects
• Maintain organized digital and physical files
• Follow up on open tasks and help ensure projects and administrative items don't fall through the cracks
• Pitch in wherever needed as priorities change

Job description

Applied Aeronautics is seeking an organized, energetic Office & Operations Assistant to join our small, busy team. You will help run day-to-day operations, support customer orders, inventory, and administrative tasks for the CEO and COO.

In a small team, you’ll wear multiple hats, take initiative, and adapt to changing priorities. You’ll be involved in shipments, data entry, scheduling, and coordinating meetings as needed.