Office Operations Assistant Primary Care

Ascension Health; Neenah (WI); On-site; USD 33,000 - 42,000; Full time

Benefits offered by this job

Comprehensive health coverage

Employer-matched retirement (403(b))

Paid time off & holidays

Tuition reimbursement & professional发展

Employee Assistance Program

Job summary

Ascension Neenah Main Street Clinic in Neenah, WI is seeking a full-time Front Desk/Medical Receptionist to manage patient check-in and scheduling and to support the Primary Care team. The role operates 8:00 am–4:00 pm, Monday–Friday, with no holidays or weekends, at Ascension Neenah Main Street Clinic.

Responsibilities include greeting patients, obtaining insurance information, verifying demographics, handling co-pays, and answering calls.

Qualifications

• High School diploma equivalency or 1 year of applicable cumulative job specific experience required.
• Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

Responsibilities

• Greet visitors, handle check-in/out, and schedule or confirm appointments.
• Verify demographics and obtain insurance authorizations or precertifications.
• Collect co-pays, deductibles, and reconcile reports and deposits for financial accuracy.
• Answer phones, screen calls, take messages, and provide clerical support.

Education

High School diploma equivalency

1 year of applicable cumulative job specific experience

Job description

Your future role at a glance

Location: Neenah, WI

Facility: Ascension Neenah Main Street Clinic

Department: Primary Care

Schedule: Days | Full time 8:00 am -4:00 pm Monday-Friday, no holidays or weekends

Life at Ascension: Where purpose meets opportunity

Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 97,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you’ll find an inclusive and supportive environment where your contributions truly matter.

Benefits that help you thrive

• Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options

• Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance

• Time to recharge: pro-rated paid time off (PTO) and holidays

• Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning

• Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources

• Family support: parental leave, adoption assistance and family benefits

• Other benefits: optional legal and pet insurance, transportation savings and more

How you’ll make an impact in this role

• Manage the full patient lifecycle by greeting visitors, handling check-in/out, and scheduling or confirming appointments.

• Secure necessary documentation, verify patient demographics, and obtain insurance authorizations or precertifications.

• Collect co-pays, deductibles, and previous balances and reconcile reports and deposits to ensure financial accuracy.

• Answer telephones, screen calls, take messages, and provide essential clerical support.

What minimum requirements you’ll need

Education:

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.

• Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

Equal employment opportunity employer

Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) (https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf) poster or EEO Know Your Rights (Spanish) (https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRightsSp6.12.pdf) poster.

Fraud prevention notice

Prospective applicants should be vigilant against fraudulent job offers and interview requests. Scammers may use sophisticated tactics to impersonate Ascension employees. To ensure your safety, please remember: Ascension will never ask for payment or to provide banking or financial information as part of the job application or hiring process. Our legitimate email communications will always come from an @ascension.org email address; do not trust other domains, and an official offer will only be extended to candidates who have completed a job application through our authorized applicant tracking system.

E-Verify statement

Employer does not participate in E-Verify and therefore cannot employ STEM OPT candidates.