Assistant of Office Operations Otolaryngology

Ascension; Middleburg (FL); On-site; USD 30,000 - 45,000; Full time

Benefits offered by this job

Comprehensive health coverage

Employer-matched retirement plan

Paid time off (PTO)

Professional development assistance

Employee Assistance Program

Job summary

A leading nonprofit healthcare provider is seeking a full-time administrative role in Middleburg, FL. Responsibilities include managing patient check-in/out, processing insurance requests, and scheduling appointments. Candidates should have a high school diploma or equivalent, or relevant job experience. The position offers comprehensive benefits, including health coverage, retirement plans, and professional development opportunities, fostering a supportive work environment.

Qualifications

• High School diploma or equivalent required.
• Professional licensure/certification can substitute for education/experience.

Responsibilities

• Greet and manage patient check-in/out.
• Process insurance authorizations and medical record release requests.
• Schedule patient appointments and manage charge entry.
• Collect co-payments and reconcile daily financial reports.
• Provide administrative and clerical support.

Education

High School diploma equivalency

1 year of applicable cumulative job specific experience

Job description

Overview

Your future role at a glance

Location: Middleburg, FL

Facility: Ascension St. Vincent's Clay Medical Office Building

Schedule: Full-time

Life at Ascension: Where purpose meets opportunity

Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 99,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you’ll find an inclusive and supportive environment where your contributions truly matter.

Benefits

• Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options
• Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance
• Time to recharge: pro-rated paid time off (PTO) and holidays
• Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning
• Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources
• Family support: parental leave, adoption assistance and family benefits
• Other benefits: optional legal and pet insurance, transportation savings and more

Benefit options and eligibility vary by position, scheduled hours and location. Benefits are subject to change at any time. Your recruiter will provide the most up-to-date details during the hiring process.

Responsibilities

• Greet and manage patient check-in/out, verifying demographic and insurance information, and obtaining necessary documentation.
• Process insurance authorizations/precertification and handle medical record release requests.
• Schedule patient appointments and manage daily charge entry, review, and submission for services.
• Collect co-payments, reconcile daily financial reports, and prepare deposits.
• Provide essential administrative and clerical support within the medical office setting.

Education and qualifications

What minimum requirements you’ll need

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
• Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

Equal employment opportunity

Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.

Fraud prevention notice

Prospective applicants should be vigilant against fraudulent job offers and interview requests. Scammers may use sophisticated tactics to impersonate Ascension employees. To ensure your safety, please remember: Ascension will never ask for payment or to provide banking or financial information as part of the job application or hiring process. Our legitimate email communications will always come from an @ascension.org email address; do not trust other domains, and an official offer will only be extended to candidates who have completed a job application through our authorized applicant tracking system.

E-Verify statement

Employer participates in the Electronic Employment Verification Program. Please click here for more information.