Office Operations Assistant

Earle-M.-Jorgensen-Company; Portland (OR); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) plan with company match 4%

Life and AD&D insurance

Disability coverage

Employee Assistance Program (EAP)

PTO and 9 paid holidays

Flexible Spending Accounts

Wellness incentives

Employee discount program

Community engagement opportunities

Job summary

EMJ is seeking an Administrative Assistant to provide administrative and clerical support to ensure efficient office operations. This role supports managers and employees through organizational, communication, and documentation tasks while handling confidential and time-sensitive information.

The Administrative Assistant ensures work is completed accurately, professionally, and within required timelines while maintaining strong internal and external communication.

Qualifications

• High school diploma or equivalent required.
• Prior administrative or clerical support experience preferred.
• Strong organizational and time-management skills.
• Ability to manage confidential information professionally.
• Strong written and verbal communication skills.
• Attention to detail and accuracy.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Proficiency in Microsoft Office applications.

Responsibilities

• Provide administrative support to management and office personnel.
• Answer and direct incoming phone calls professionally.
• Manage incoming and outgoing correspondence, including email and mail distribution.
• Prepare, organize, and maintain office records, reports, and documentation.
• Maintain filing systems (electronic and paper).
• Assist with preparation of internal communications and operational documents.
• Schedule meetings, appointments, and calendars as requested.
• Support coordination of office activities and departmental communication.
• Maintain confidentiality of sensitive company and employee information.
• Enter and update data accurately in company systems.
• Assist with document scanning, copying, and distribution.
• Support workflow coordination between departments as needed.

Skills

Organizational skills

Communication skills

Time management

Attention to detail

Confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

EMJ is seeking an Administrative Assistant to provide administrative and clerical support to ensure efficient office operations. This role supports managers and employees through organizational, communication, and documentation tasks while handling confidential and time-sensitive information.

The Administrative Assistant ensures work is completed accurately, professionally, and within required timelines while maintaining strong internal and external communication.