Administrative Assistant I

Earle-M.-Jorgensen-Company

Portland (OR)

On-site

USD 42,000 - 54,000

Full time

3 days ago

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Benefits offered by this job

Medical, dental, and vision coverage

401(k) plan with company match 4%

Life and AD&D insurance

Disability coverage

Employee Assistance Program (EAP)

PTO and 9 paid holidays

Flexible Spending Accounts

Wellness incentives

Employee discount program

Community engagement opportunities

Job summary

EMJ is seeking an Administrative Assistant to provide administrative and clerical support to ensure efficient office operations. This role supports managers and employees through organizational, communication, and documentation tasks while handling confidential and time-sensitive information.

The Administrative Assistant ensures work is completed accurately, professionally, and within required timelines while maintaining strong internal and external communication.

Qualifications

High school diploma or equivalent required.
Prior administrative or clerical support experience preferred.
Strong organizational and time-management skills.
Ability to manage confidential information professionally.
Strong written and verbal communication skills.
Attention to detail and accuracy.
Ability to prioritize multiple tasks in a fast-paced environment.
Proficiency in Microsoft Office applications.

Responsibilities

Provide administrative support to management and office personnel.
Answer and direct incoming phone calls professionally.
Manage incoming and outgoing correspondence, including email and mail distribution.
Prepare, organize, and maintain office records, reports, and documentation.
Maintain filing systems (electronic and paper).
Assist with preparation of internal communications and operational documents.
Schedule meetings, appointments, and calendars as requested.
Support coordination of office activities and departmental communication.
Maintain confidentiality of sensitive company and employee information.
Enter and update data accurately in company systems.
Assist with document scanning, copying, and distribution.
Support workflow coordination between departments as needed.

Skills

Organizational skills

Communication skills

Time management

Attention to detail

Confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Location/Org Data : Logo

Job Summary

Administrative Assistant

Department: General Office

Reports To: Office Manager / Office Supervisor

FLSA Status: Non-Exempt

Company Summary

EMJ is a leading supplier of Steel and Aluminum Bar, Tubing, and Plate to manufacturing companies in North America and around the world. Our broad network of facilities, superior inventories, extensive value-added processing capabilities, and world-class technology enables EMJ to provide unsurpassed service to our customers.

Job Summary

The Administrative Assistant provides administrative and clerical support to ensure efficient office operations. This role supports managers and employees through a variety of organizational, communication, and documentation tasks while handling confidential and time-sensitive information. The Administrative Assistant ensures work is completed accurately, professionally, and within required timelines while maintaining strong internal and external communication.

What We Offer

Medical, dental, and vision coverage with affordable employee contribution rates.
401(k) plan with company match up to 4%.
Life and AD&D insurance, short- and long-term disability coverage.
Employee Assistance Program (EAP), including counseling, legal, and financial support.
Paid Time Off (PTO) and 9 paid holidays.
Flexible Spending Accounts for healthcare and dependent care.
Wellness incentives and access to LiveHealth Online.
Employee discount program with over 30,000 deals.
Community engagement and volunteer opportunities.

Physical Requirements

Stand or Sit(Stationary position), Walk(Move, Traverse), Use hand/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position), Stoop, kneel, crouch, or Crawl(Position self(to), Move), Talk/hear(Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information), See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess), Pushing or Pulling

Function in the Job

Sedentary Work- Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Job Function

Essential Job Duties

Provide administrative support to management and office personnel.
Answer and direct incoming phone calls professionally.
Manage incoming and outgoing correspondence, including email and mail distribution.
Prepare, organize, and maintain office records, reports, and documentation.
Maintain filing systems (electronic and paper).
Assist with preparation of internal communications and operational documents.
Schedule meetings, appointments, and calendars as requested.
Support coordination of office activities and departmental communication.
Maintain confidentiality of sensitive company and employee information.
Enter and update data accurately in company systems.
Assist with document scanning, copying, and distribution.
Support workflow coordination between departments as needed.

Non-Essential Job Duties