Office Operations and Facilities Manager

Dagen Personnel; Houston (TX); On-site; USD 70,000 - 90,000; Full time

Job summary

A Texas-based public finance law firm is seeking an Office Operations and Facilities Manager to oversee staff, office operations, and facilities across multiple locations. The role involves project management, vendor relations, and ensuring positive office culture. Ideal candidates will have strong analytical skills, a Bachelor's degree, and experience in facilities management.

Qualifications

• 5 years' experience managing professional services facilities and operations.
• Strong written and oral communication skills.

Responsibilities

• Oversee day-to-day staff, office operations, and facilities.
• Manage maintenance, repair, and aesthetic appeal of office facilities.
• Ensure ideal operations-related staffing and support at all offices.

Skills

Problem-Solving

Analytical Skills

Time Management

Customer Service

Education

Bachelor's Degree

Tools

MS Office

Job description

Texas-based public finance law firm is looking for a Office Operations and Facilities Manager to overseecertain day-to-day staff, office operations, and facilities. This role will also oversee facilities and related issues of the firm's Central Texas and North Texas offices to ensure consistency and efficiency firm wide.

Supervisory Responsibility:

• Direct supervision of specific non-attorney support staff and functions as assigned, including mail and packages, in-office routing, supplies, Reception, food service, and conference room operations

Facilities and Office Space:

• Hands-on project management of construction/renovation projects andmoves,with a focus on adhering to agreed budgets and timelines
• Manage maintenance, repair, and general aesthetic appeal of all three office facilities
• Liaise with Office Managers at the Central Texas and North Texas offices on facilities-related matters
• Manage firm relationships with key external vendors (general and sub-contractors, furniture brokers, office suppliers, etc.) and their respective contracts with the company
• Manage short and long-term space planning
• Manage inventory and short / long-term planning of firm furniture and supplies, including maximizing volume discounts and developing preferred vendor relationships and long-term furnishing plans
• Serve as liaison with building management and maintenance with respect to property management, parking, and evacuation plans at all office locations
• Inventory and manage onsite and offsite storage
• Proactive identification and ownership of office or facilities-related duties and tasks
• All other administrative and related internal operations duties as assigned by COO

Office Operations:

• Ensure ideal operations-related staffing and support at all offices
• Develop and support Business Continuity plans at all offices, including education for employees on proper procedures during emergencies
• Create, monitor and update Wellness, Safety and Emergency preparedness plans for all offices
• Manage day-to-day office operations at the Houston office
• Serve as key member of firm's Onboarding and Offboarding team
• Regular in-person attendance at all offices for purposes of ensuring ideal office operations

Culture:

• Engage staff in all offices, and promote positive, consistent culture across three offices as one team; including by recommending and implementing multi-office events and activities
• Oversee administrative professional celebrations, Fifth Week luncheons, office holiday decor, employee celebrations

QUALIFICATIONS

• Strong ability to problem-solve with the use of strong analytical skills
• High "EQ" and ability to build solid relationships across multiple office locations
• Work well independently on multiple tasks with limited supervision
• Ability to meet deadlines with a strict attention to detail
• Excellent time management skills and ability to multi-task and prioritize work
• Responsive and customer-service focused with a strong desire to contribute to the success in a team-oriented environment
• Ability to travel within Texas to all office locations on a regular basis

REQUIREMENTS

• Bachelor's degree required
• Must have 5 years' experience managing professional services facilities and operations
• Must possess strong written and oral communication skills
• Strong proficiency with MS Office
• Personnel management experience required