Office Operations & Administrative Specialist

InterSystems Corporation; New York (NY); On-site; USD 41,000 - 54,000; Full time

Job summary

InterSystems is seeking a highly organized full-time Administrative Assistant to join our team in New York City. The role focuses on managing office operations, supporting staff, and ensuring a productive, professional environment.

You will handle purchasing, onboarding, travel, expense processing, vendor management, filing, basic bookkeeping, HR support, and special projects, with proficiency in Microsoft Office.

Qualifications

• 3–5+ years of office administrative experience.
• Excellent organizational skills and ability to anticipate needs.
• Strong verbal and written communication skills.
• Flexible and able to handle diverse tasks and shifting priorities.
• Proficient in Microsoft Office Suite and related tools.
• Professionalism and proactive office support mindset.

Responsibilities

• Manage inventory and procurement of office supplies and equipment.
• Assist with onboarding and workspace organization for new hires.
• Coordinate events and travel, including hotels and flights.
• Process and track expenses for reimbursement and receipts.
• Oversee office vendors and facilities maintenance.
• Scan, organize, and distribute mail and manage digital files.
• Support HR-related tasks and coordinate trainings.
• Assist with special projects and software transition efforts.
• Create and edit documents in Word, Excel, PowerPoint, and PDF.
• Provide reception coverage as needed.

Skills

Office administration

Organization

Communication

Attention to detail

Tools

Microsoft Office Suite

Job description

InterSystems is seeking a highly organized full-time Administrative Assistant to join our team in New York City. The role focuses on managing office operations, supporting staff, and ensuring a productive, professional environment.

You will handle purchasing, onboarding, travel, expense processing, vendor management, filing, basic bookkeeping, HR support, and special projects, with proficiency in Microsoft Office.