Facilities Operations Specialist | 360k sq ft Office

InterSystems; Boston (MA); On-site; USD 61,000 - 92,000; Full time

Benefits offered by this job

Medical, vision, and dental insurance

Disability and life insurance

401(k) Profit Sharing Contribution

Paid Time Off and Holidays

Parental Leave

Tuition reimbursement

Job summary

InterSystems, headquartered in Boston, MA, seeks a Facilities Assistant to support daily operations of over 360,000ft² of Class A office space at the world headquarters. You will coordinate inspections, vendor work orders, and project activities, collaborating with security, engineering, and administration to maintain a safe, efficient workplace.

The role requires 5+ years in facilities or property management, strong organizational and communication skills, and a willingness to work flexible

Qualifications

• Bachelor’s degree preferred.
• 5+ years in commercial property/facilities management or related field.
• Experience with HVAC, electrical, plumbing, and life safety systems.
• Strong organizational, communication, problem-solving, and customer-service skills.
• MA driver's license required.
• Ability to lift up to 40 pounds.
• Advanced knowledge of Microsoft Excel and Word.
• Ability to work flexible hours, weekends if needed.

Responsibilities

• Conduct daily facility inspections to identify safety and maintenance issues.
• Coordinate and manage work orders with staff, vendors, and contractors.
• Manage relationships with building ownership, security, janitorial, and engineering.
• Review and manage facility-related vendor services and contracts.
• Maintain accurate facility records and floor plans.
• Coordinate facility projects, repairs, and office moves.
• Assist with reading construction drawings and MEP docs.
• Support security and life-safety programs and emergency drills.
• Coordinate access control and workplace technology as required.
• Serve as point of contact for facility-related matters.
• Support incident response and workplace services.
• Assist with facility operating budgets and cost savings opportunities.
• Develop relationships with Administration, Marketing, Finance, HR, IT, Security.
• Maintain professional, service-oriented approach with stakeholders.
• Perform other duties as assigned.

Skills

Organizational skills

Communication skills

Problem-solving

Customer service

Education

Bachelor's degree

Tools

Excel

Word

Microsoft Office

Job description

InterSystems, headquartered in Boston, MA, seeks a Facilities Assistant to support daily operations of over 360,000ft² of Class A office space at the world headquarters. You will coordinate inspections, vendor work orders, and project activities, collaborating with security, engineering, and administration to maintain a safe, efficient workplace.

The role requires 5+ years in facilities or property management, strong organizational and communication skills, and a willingness to work flexible