Administrative Assistant

InterSystems; Boston (MA); On-site; USD 44,083 - 55,104; Full time

Benefits offered by this job

Medical, vision, dental insurance

401(k) Profit Sharing Contribution

Paid Time Off and Holidays

Parental Leave

Tuition reimbursement

Job summary

InterSystems in Boston, MA is seeking an Administrative Assistant to provide comprehensive admin support to assigned stakeholders. The role requires high professionalism, strong organizational skills, and the ability to manage multiple tasks in a fast-paced environment.

Responsibilities include calendar management, on-site meeting coordination, travel booking, drafting emails, proofreading, and reporting facility needs. A Bachelor’s degree is preferred with 2+ years of related experience.

Qualifications

• 2+ years of related experience.
• High volume and dynamic environment experience handling multiple projects.
• Effective written and verbal communication.
• Strong IT skillset and proficiency in MS Office.
• Ability to handle confidential information with tact and diplomacy.
• Detail-oriented, efficient, and able to prioritize tasks.

Responsibilities

• Calendar management for stakeholders.
• Coordinate on-site meetings and travel arrangements.
• Draft and respond to internal and external emails.
• Proofread departmental communications.
• Multi-task multiple projects and urgent issues.
• Coordinate meeting/event logistics and purchase/work orders.
• Phone coverage for stakeholders and reception.
• Report facility maintenance needs to Facilities.

Skills

Calendar management

Verbal & written communication

MS Office Suite

Proofreading

Multi-tasking

Confidentiality

Detail-oriented

Independent work

Team player

Education

Bachelor’s Degree preferred

Associates Degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Administrative Assistant

The Administrative Assistant will provide a full range of administrative support to their assigned stakeholders. The employee must be highly professional, detail oriented, and exhibit strong organizational skills with the ability to manage multiple tasks and priorities in a fast-paced environment.

Responsibilities

• Calendar management
• On-Site meeting correspondence for department/ stakeholders
• Assist in booking domestic/international travel and accommodations
• Communications management; drafting and responding appropriately and discreetly to internal and external emails
• Proofreading departmental communications as requested
• Ability to multi-task various projects at a time, and quickly attend to urgent issues
• Keep Stakeholders informed of significant events in their department
• Special administrative projects as requested
• Create and submit necessary and approved purchase/work orders
• Assist with meeting/event coordination
• Phone coverage for Stakeholders & Reception
• Report general office maintenance needs to Facilities Dept.
• Approved Ad Hoc projects as needed

Qualifications

• 2+ years of related experience
• Prior experience in a high volume and dynamic environment where the candidate has had to manage multiple projects and priorities in a tactful and confidential manner.
• Ability to communicate effectively both verbally and in writing via various methods
• Strong and current IT skillset. Advanced MS Suite: Word, Excel and PowerPoint are required.
• Ability to handle confidential information appropriately, and delicate situations with tack and diplomacy
• Possess high level of efficiency, with ability to prioritize while maintaining a high attention to detail
• Proficient proofreading and grammatical skills
• Ability to work independently with little to no supervision, and on a team as needed
• Responsible, engaging and flexible with a professional attitude
• Ability to pursue whatever avenue necessary to accomplish tasks correctly
• Team player

Education & Training

• Bachelor’s Degree preferred; Associates Degree

We are an equal-opportunity employer and do not discriminate because of race, color, religion, sex, national origin, ancestry, marital status, veteran status, age, disability, sexual orientation or gender identity or expression or any other legally protected category. InterSystems is an E-Verify Employer in the United States.

InterSystems is providing a current good faith estimate of the anticipated base salary range for this position depending on a variety of factors including experience, education, skills, and performance.

Other compensation may include a discretionary annual variable target incentive.

The company also provides generous employee benefits including:

• Medical, vision, and dental insurance
• Short-term and long-term disability, and life insurance
• 401(k) Profit Sharing Contribution
• Paid Time Off and Holidays
• Parental Leave
• Tuition reimbursement

$32.26—$40 USD

About InterSystems

InterSystems, a creative data technology provider, delivers a unified foundation for next-generation applications for healthcare, finance, manufacturing, and supply chain customers in more than 80 countries. Our data platforms solve interoperability, speed, and scalability problems for large organizations around the globe to unlock the power of data and allow people to perceive data in imaginative ways. Established in 1978, InterSystems is committed to excellence through its 24×7 support for customers and partners around the world. Privately held and headquartered in Boston, Massachusetts, InterSystems has 38 offices in 28 countries worldwide. For more information, please visit InterSystems.com.

AI Disclaimer

InterSystems may use AI tools for its internal operations including administrative tasks during recruitment (e.g., organizing candidate information). InterSystems’ approach to AI is guided by the InterSystems Responsible AI Guidelines. AI is not used to make or influence hiring decisions. All decisions are made by InterSystems employees.

Candidates may use AI for CV or interview preparation, provided materials are truthful and reflect their own experience. AI tools and third‑party transcription services must not be used during interviews or assessments.