Administrative Assistant Boston, MA

InterSystems Corporation; Boston (MA); On-site; USD 44,083 - 55,104; Full time

Benefits offered by this job

Medical, vision, and dental insurance

Disability and life insurance

401(k) Profit Sharing

Paid Time Off and Holidays

Job summary

InterSystems, a data technology provider based in Boston, seeks an Administrative Assistant to deliver comprehensive support to assigned stakeholders in a fast-paced environment. You will manage calendars, coordinate travel, draft and respond to emails, and proofread communications with discretion.

Ideal candidates have 2+ years of related experience, strong MS Office skills, and the ability to handle confidential information with diplomacy.

Qualifications

• 2+ years of related experience.
• Experience in a high volume, dynamic environment managing multiple projects and priorities.
• Excellent verbal and written communication.
• Strong IT skills; advanced MS Suite (Word, Excel, PowerPoint) required.
• Ability to handle confidential information with tact and diplomacy.
• Efficient with high attention to detail.
• Proficient proofreading and grammar skills.
• Ability to work independently with minimal supervision; team player.

Responsibilities

• Calendar management; scheduling and prioritizing meetings.
• On-site meeting correspondence for department/stakeholders.
• Assist in booking domestic/international travel and accommodations.
• Draft and respond to internal and external emails with discretion.
• Proofread departmental communications; ensure accurate content.
• Manage multiple projects and urgent issues simultaneously.
• Keep stakeholders informed of significant events.
• Coordinate meetings/events; assist with purchase/work orders.
• Phone coverage for stakeholders and reception; liaise with Facilities for maintenance needs.

Skills

Communication skills

Multitasking

Attention to detail

Confidential handling

Independence

Team player

Education

Bachelor’s Degree preferred

Associates Degree

Tools

MS Word

MS Excel

PowerPoint

Job description

The Administrative Assistant will provide a full range of administrative support to their assigned stakeholders. The employee must be highly professional, detail oriented, and exhibit strong organizational skills with the ability to manage multiple tasks and priorities in a fast‐paced environment.

Responsibilities

• Calendar management
• On‑Site meeting correspondence for department/stakeholders
• Assist in booking domestic/international travel and accommodations
• Communications management; drafting and responding appropriately and discreetly to internal and external emails
• Proofreading departmental communications as requested
• Ability to multi‑task various projects at a time, and quickly attend to urgent issues
• Keep stakeholders informed of significant events in their department
• Special administrative projects as requested
• Create and submit necessary and approved purchase/work orders
• Assist with meeting/event coordination
• Phone coverage for stakeholders & reception
• Report general office maintenance needs to Facilities Dept.
• Approved Ad Hoc projects as needed

Qualifications

• 2+ years of related experience
• Prior experience in a high volume and dynamic environment where the candidate has had to manage multiple projects and priorities in a tactful and confidential manner.
• Ability to communicate effectively both verbally and in writing via various methods
• Strong and current IT skillset. Advanced MS Suite: Word, Excel and PowerPoint are required.
• Ability to handle confidential information appropriately, and delicate situations with tack and diplomacy
• Possess high level of efficiency, with ability to prioritize while maintaining a high attention to detail
• Proficient proofreading and grammatical skills
• Ability to work independently with little to no supervision, and on a team as needed
• Responsible, engaging and flexible with a professional attitude
• Ability to pursue whatever avenue necessary to accomplish tasks correctly
• Team player

Education & Training

• Bachelor’s Degree preferred; Associates Degree

We are an equal‑opportunity employer and do not discriminate because of race, color, religion, sex, national origin, ancestry, marital status, veteran status, age, disability, sexual orientation or gender identity or expression or any other legally protected category. InterSystems is an E‑Verify Employer in the United States.

The estimated hourly compensation range for this role is: $32.26 - $40 USD

Benefits

• Medical, vision, and dental insurance
• Short‑term and long‑term disability, and life insurance
• 401(k) Profit Sharing Contribution
• Paid Time Off and Holidays

About InterSystems

InterSystems, a creative data technology provider, delivers a unified foundation for next‑generation applications for healthcare, finance, manufacturing, and supply chain customers in more than 80 countries. Our data platforms solve interoperability, speed, and scalability problems for large organizations around the globe to unlock the power of data and allow people to perceive data in imaginative ways. Established in 1978, InterSystems is committed to excellence through its 24×7 support for customers and partners around the world. Privately held and headquartered in Boston, Massachusetts, InterSystems has 38 offices in 28 countries worldwide. For more information, please visit InterSystems.com.