Senior Facilities & Operations Coordinator

InterSystems Corporation; Boston (MA); Hybrid; USD 90,000 - 138,000; Full time

Benefits offered by this job

Medical, vision, and dental insurance

401(k) Profit Sharing Contribution

Paid Time Off and Holidays

Short-term & long-term disability, and

Life insurance

Job summary

InterSystems, a leading data technology provider, seeks a Facilities Assistant to support operations of the world headquarters in Boston, MA. You will report to the Facilities Supervisor and help coordinate daily activities across a 360,000+ ft² Class A office space.

Responsibilities include managing work orders, coordinating with building management and vendors, maintaining records, and supporting security and life-safety programs.

Qualifications

• 5+ years of progressive experience in commercial property management, facilities management, building operations, or related field.
• Knowledge of building systems (HVAC, electrical, plumbing, life safety, and other MEP).
• Strong understanding of commercial office building operations and property management practices.
• Strong organizational, communication, problem-solving, and customer-service skills.
• Valid, clean driver’s license in Massachusetts.
• Ability to lift up to 40 pounds.
• Advanced knowledge of Microsoft Office (Excel and Word).
• Ability to work flexible hours, and weekends if needed.

Responsibilities

• Inspect daily facility operations to ensure safety, cleanliness, and productive work environment.
• Coordinate and manage work orders with internal staff, vendors, and contractors for timely resolution.
• Coordinate relationships with building ownership/management, security, janitorial, parking, engineering, and contractors.
• Manage facility-related vendor services, contracts, scheduling, performance monitoring, and invoice review.
• Maintain accurate facility records, floor plans, equipment info, maintenance records, and other docs.
• Coordinate facility projects, repairs, renovations, and office moves.

Skills

Organizational skills

Communication skills

Problem solving

Customer service

Microsoft Office (Excel/Word)

Tools

Microsoft Office

Job description

InterSystems, a leading data technology provider, seeks a Facilities Assistant to support operations of the world headquarters in Boston, MA. You will report to the Facilities Supervisor and help coordinate daily activities across a 360,000+ ft² Class A office space.

Responsibilities include managing work orders, coordinating with building management and vendors, maintaining records, and supporting security and life-safety programs.