Executive Administrative Specialist

InterSystems Corporation; Boston (MA); On-site; USD 44,083 - 55,104; Full time

Benefits offered by this job

Medical, vision, and dental insurance

Disability and life insurance

401(k) Profit Sharing

Paid Time Off and Holidays

Job summary

InterSystems, a data technology provider based in Boston, seeks an Administrative Assistant to deliver comprehensive support to assigned stakeholders in a fast-paced environment. You will manage calendars, coordinate travel, draft and respond to emails, and proofread communications with discretion.

Ideal candidates have 2+ years of related experience, strong MS Office skills, and the ability to handle confidential information with diplomacy.

Qualifications

• 2+ years of related experience.
• Experience in a high volume, dynamic environment managing multiple projects and priorities.
• Excellent verbal and written communication.
• Strong IT skills; advanced MS Suite (Word, Excel, PowerPoint) required.
• Ability to handle confidential information with tact and diplomacy.
• Efficient with high attention to detail.
• Proficient proofreading and grammar skills.
• Ability to work independently with minimal supervision; team player.

Responsibilities

• Calendar management; scheduling and prioritizing meetings.
• On-site meeting correspondence for department/stakeholders.
• Assist in booking domestic/international travel and accommodations.
• Draft and respond to internal and external emails with discretion.
• Proofread departmental communications; ensure accurate content.
• Manage multiple projects and urgent issues simultaneously.
• Keep stakeholders informed of significant events.
• Coordinate meetings/events; assist with purchase/work orders.
• Phone coverage for stakeholders and reception; liaise with Facilities for maintenance needs.

Skills

Communication skills

Multitasking

Attention to detail

Confidential handling

Independence

Team player

Education

Bachelor’s Degree preferred

Associates Degree

Tools

MS Word

MS Excel

PowerPoint

Job description

InterSystems, a data technology provider based in Boston, seeks an Administrative Assistant to deliver comprehensive support to assigned stakeholders in a fast-paced environment. You will manage calendars, coordinate travel, draft and respond to emails, and proofread communications with discretion.

Ideal candidates have 2+ years of related experience, strong MS Office skills, and the ability to handle confidential information with diplomacy.