Office Operations & Administrative Specialist

Forvis-Mazars; Boston (MA); On-site; USD 50,000 - 80,000; Full time

Job summary

Forvis Mazars, LLP in Boston, MA is seeking a detail-oriented Firm Support Specialist I to provide in-office administrative and operational assistance to partners and staff.

You will manage calendars, coordinate meetings, handle travel logistics, mail, facilities, and front-desk duties, ensuring a smooth, well-organized office that supports the firm’s goals.

This full-time role requires teamwork, strong quality control, and a commitment to delivering an exceptional client experience.

Qualifications

• High school diploma or equivalent is required.
• Proficient in Microsoft Office Suite.
• 1+ year of related administrative experience preferred.

Responsibilities

• Manage calendars and schedule meetings for Partners and Managing Directors.
• Plan travel logistics including flights, accommodations, and transportation.
• Oversee day-to-day office operations and facilities.
• Handle all aspects of incoming and outgoing mail and packages.
• Greet guests and manage front-desk communications.
• Assist with planning and execution of local events, meetings, or conferences.

Skills

Microsoft Office Suite

Education

High school diploma or equivalent

Associate's Degree

Job description

Forvis Mazars, LLP in Boston, MA is seeking a detail-oriented Firm Support Specialist I to provide in-office administrative and operational assistance to partners and staff.

You will manage calendars, coordinate meetings, handle travel logistics, mail, facilities, and front-desk duties, ensuring a smooth, well-organized office that supports the firm’s goals.

This full-time role requires teamwork, strong quality control, and a commitment to delivering an exceptional client experience.