Office Operations & Admin Support Specialist II

Forvis Mazars, LLP; Atlanta (GA); On-site; USD 42,000 - 56,000; Full time

Job summary

Forvis Mazars, LLP is seeking a Firm Support Specialist II in Atlanta, GA to provide essential administrative support and help run the office smoothly. The role involves calendar management for partners andMDs, travel logistics, mail handling, and front-office duties in a busy professional services environment.

Ideal candidates will have a high school diploma, at least 1 year of related administrative experience, and proficiency with Microsoft Office. An Associate’s Degree is preferred.

Qualifications

• High school diploma or equivalent.
• 1+ year of related administrative experience.
• Proficient in Microsoft Office Suite.

Responsibilities

• Provide support for Partners and Managing Directors to manage calendars, schedule meetings, travel logistics (booking flights, accommodations and transportation) and handle correspondence.
• Oversee day-to-day office operations such as maintaining office supplies, equipment and facilities.
• Handle all aspects of incoming and outgoing mail and packages
• Help keep break rooms presentable by making coffee, restocking coffee supplies and loading/unloading dishwashers, as well as other tasks, as needed
• Handle incoming phone calls for multiple offices and related switchboard tasks with lasting, positive impression of the Firm
• Greet guests with lasting, positive impressions of the Firm
• Perform all aspects of facilities support
• Ensure a clean, organized and efficient office environment
• Assist with planning and execution of local events, meetings, and/or conferences.
• Serve as a central point of contact for internal and external inquiries and routing them to the appropriate individuals.
• When needed, finalizing documents in an electronic format such as pdf document or word document and proper filing/organization of those documents.
• When needed, print documentation and bind for client delivery
• Complete special projects as assigned

Education

High school diploma or equivalent

Associate's Degree

Tools

Microsoft Office Suite

Job description

Forvis Mazars, LLP is seeking a Firm Support Specialist II in Atlanta, GA to provide essential administrative support and help run the office smoothly. The role involves calendar management for partners andMDs, travel logistics, mail handling, and front-office duties in a busy professional services environment.

Ideal candidates will have a high school diploma, at least 1 year of related administrative experience, and proficiency with Microsoft Office. An Associate’s Degree is preferred.