Front-Office Administrative Assistant – Investment Firm

Masis Professional Group; Boston (MA); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Annual bonus

Comprehensive benefits

Job summary

Masis Professional Group in Boston is seeking an Administrative Assistant for a well-established investment management firm. This front-office role blends reception, office coordination, and administrative support in a fast-paced, professional environment, with emphasis on delivering a polished visitor experience.

Responsibilities include greeting clients, handling calls, managing conference rooms and catering, coordinating travel, and supporting investment professionals.

Qualifications

• Previous administrative, receptionist, office coordination, or front-office experience.
• Experience in a professional office environment.
• Financial services or investment management experience preferred.
• Strong communication and organizational skills.
• Ability to interact with senior professionals and adapt to changing priorities.

Responsibilities

• Greet clients, visitors, vendors, and guests with a welcoming, professional experience.
• Answer and direct incoming calls.
• Manage conference room calendars and set up meetings.
• Coordinate daily catered lunches and office supplies.
• Assist investment professionals with travel arrangements and scheduling.
• Coordinate mail, packages, and messenger services.

Skills

Front-office experience

Reception skills

Microsoft Outlook

Microsoft Office

Organizational skills

Professional communication

Tools

Microsoft Outlook

Microsoft Office

Job description

Masis Professional Group in Boston is seeking an Administrative Assistant for a well-established investment management firm. This front-office role blends reception, office coordination, and administrative support in a fast-paced, professional environment, with emphasis on delivering a polished visitor experience.

Responsibilities include greeting clients, handling calls, managing conference rooms and catering, coordinating travel, and supporting investment professionals.