Firm Support Specialist I

Forvis-Mazars; Boston (MA); On-site; USD 50,000 - 80,000; Full time

Job summary

Forvis Mazars, LLP in Boston, MA is seeking a detail-oriented Firm Support Specialist I to provide in-office administrative and operational assistance to partners and staff.

You will manage calendars, coordinate meetings, handle travel logistics, mail, facilities, and front-desk duties, ensuring a smooth, well-organized office that supports the firm’s goals.

This full-time role requires teamwork, strong quality control, and a commitment to delivering an exceptional client experience.

Qualifications

• High school diploma or equivalent is required.
• Proficient in Microsoft Office Suite.
• 1+ year of related administrative experience preferred.

Responsibilities

• Manage calendars and schedule meetings for Partners and Managing Directors.
• Plan travel logistics including flights, accommodations, and transportation.
• Oversee day-to-day office operations and facilities.
• Handle all aspects of incoming and outgoing mail and packages.
• Greet guests and manage front-desk communications.
• Assist with planning and execution of local events, meetings, or conferences.

Skills

Microsoft Office Suite

Education

High school diploma or equivalent

Associate's Degree

Job description

Firm Support Services at Forvis Mazars keep the firm running smoothly by delivering essential administrative support. Their work ensures operational efficiency, allowing teams to focus on their core goals. By maintaining a professional, well-organized environment, they play a key role in advancing the firm’s mission and success.

What You Will Do:

The Firm Support Specialist I role is responsible for providing weekly in-office assistance to employees and partners by supporting a variety of administrative and operational tasks. This highly detail-oriented position requires strong adherence to quality control standards and the ability to work effectively in a full-time, in-office environment to ensure timely support and seamless day-to-day operations.

The essential duties and responsibilities include, but are not limited to, the items listed below. Other duties may be assigned as necessary.

• Provide support for Partners and Managing Directors to manage calendars, schedule meetings, travel logistics (booking flights, accommodations and transportation) and handle correspondence.
• Oversee day-to-day office operations such as maintaining office supplies, equipment and facilities.
• Handle all aspects of incoming and outgoing mail and packages
• Help keep break rooms presentable by making coffee, restocking coffee supplies and loading/unloading dishwashers, as well as other tasks, as needed
• Handle incoming phone calls for multiple offices and related switchboard tasks with lasting, positive impression of the Firm
• Greet guests with lasting, positive impressions of the Firm
• Perform all aspects of facilities support
• Ensure a clean, organized and efficient office environment
• Assist with planning and execution of local events, meetings, and/or conferences.
• Serve as a central point of contact for internal and external inquiries and routing them to the appropriate individuals.
• When needed, finalizing documents in an electronic format such as pdf document or word document and proper filing/organization of those documents.
• When needed, print documentation and bind for client delivery
• Complete special projects as assigned

Minimum Qualifications:

• High school diploma or equivalent
• Proficient in Microsoft Office Suite

Preferred Qualifications:

• Associate's Degree
• 1+ year of related administrative experience

About Forvis Mazars, LLP

Forvis Mazars, LLP is an independent member of Forvis Mazars Global, a leading global professional services network. Ranked among the largest public accounting firms in the United States, our 7,000+ team members deliver assurance, tax, and consulting services to clients in all 50 states and internationally.

With a legacy spanning more than 100 years, we’re building something different. We are guided by a shared promise: Together, we create extraordinary experiences. That means delivering an Unmatched Client Experience while creating a workplace where relationships matter, learning fuels growth, and every person feels valued and supported to thrive.

What We Offer

Our robust total rewards program and flexible work environment reflect our commitment to people, careers, and well-being—empowering our team to grow and thrive while delivering exceptional service. To explore what makes working at Forvis Mazars special, visit www.forvismazars.us/careers .

Legal Notice

Forvis Mazars, LLP is an equal opportunity/affirmative action employer in accordance with applicable law. Employment selection and related decisions are made without regard to age, race, color, sex, sexual orientation, national origin, religion, genetic information, disability, protected veteran status, gender identity, or other protected classifications.

It is Forvis Mazars, LLP standard policy not to accept unsolicited referrals or resumes from any source other than directly from candidates.

Forvis Mazars, LLP expressly reserves the right not to accept any unsolicited referrals, resumes or CVs from vendors including and without limitation, search firms, staffing agencies, fee-based referral services, and recruiting agencies.

Forvis Mazars, LLP further reserves the right not to pay a fee to a recruiter or recruiting agency unless such recruiter or recruiting agency has a signed vendor agreement with Forvis Mazars, LLP. Any resume(s) or CV(s) submitted to anyone working for Forvis Mazars, LLP, or submitted to a Forvis Mazars, LLP general email, without having a Forvis Mazars, LLP vendor agreement in place, will be considered the property of Forvis Mazars, LLP.

Massachusetts Wage Transparency

Pursuant to the Massachusetts’ Wage Transparency Act, the salary range displayed is for the Massachusetts market. The salary for this role will be based on the experience, education, and skill set of the individual for the position. Positions that are non-exempt will be eligible for overtime pay compensable at a rate of one and a half times the hourly rate for any hours worked over 40 in a work week. Benefits are eligibility-based and could include group health plan benefits, 401(K), profit-sharing contributions, flexible time off, and parental leave. Forvis Mazars reserves the right to make changes to the salary range based on business needs.