Office Operations & Admin Support Specialist

Forvis-Mazars; Atlanta (GA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Total rewards program

Flexible work environment

Equal opportunity employer

Job summary

Forvis Mazars seeks a Firm Support Specialist II to provide essential administrative support to Partners and staff. This role emphasizes high-quality documentation, calendar management, travel logistics, mail handling, and a well-run office environment.

Ideal candidates bring 1+ year of related experience, strong Microsoft Office skills, and a detail-oriented approach to facilities, events, and internal communications. On-site role with a busy, professional setting.

Qualifications

• High school diploma or equivalent.
• 1+ year of related administrative experience.
• Proficient in Microsoft Office Suite.

Responsibilities

• Provide support for Partners and Managing Directors to manage calendars, schedule meetings, travel logistics and handle correspondence.
• Oversee day-to-day office operations such as maintaining office supplies, equipment and facilities.
• Handle all aspects of incoming and outgoing mail and packages.
• Help keep break rooms presentable by making coffee, restocking coffee supplies and loading/unloading dishwashers, as needed.
• Handle incoming phone calls and switchboard tasks with a lasting, positive impression.
• Greet guests with lasting, positive impressions of the Firm.
• Perform all aspects of facilities support.
• Ensure a clean, organized and efficient office environment.
• Assist with planning and execution of local events, meetings, and conferences.
• Serve as a central point of contact for internal and external inquiries and routing them to the appropriate individuals.
• Finalize documents in electronic format and proper filing/organization of those documents.
• Print documentation and bind for client delivery.
• Complete special projects as assigned.

Skills

Microsoft Office

Education

High School Diploma or equivalent

Associate's Degree

Job description

Forvis Mazars seeks a Firm Support Specialist II to provide essential administrative support to Partners and staff. This role emphasizes high-quality documentation, calendar management, travel logistics, mail handling, and a well-run office environment.

Ideal candidates bring 1+ year of related experience, strong Microsoft Office skills, and a detail-oriented approach to facilities, events, and internal communications. On-site role with a busy, professional setting.