Office Operations & Administrative Assistant

Audubon Companies; Lake Charles (LA); On-site; USD 32,000 - 46,000; Full time

Job summary

Audubon Companies in Lake Charles, LA seeks an Administrative Assistant to join our project team. The role provides personal and administrative support to ensure efficient execution of ongoing processes.

Responsibilities include managing office operations, coordinating meetings, processing invoices, maintaining confidentiality, and supporting project managers and visiting clients. A strong command of MS Office and excellent organizational skills are essential.

Qualifications

• 3+ years administrativer support experience.
• Diploma or GED required.
• Strong organizational and planning abilities.
• Excellent communication skills (verbal and written).
• Ability to gather and monitor information effectively.
• Sound judgment and decision-making abilities.
• Dependability and confidentiality.
• Attention to detail and ability to prioritize tasks.
• Ability to work with diverse personalities.
• Proficiency in Microsoft Office applications.

Responsibilities

• Ensure smooth operation of the office space.
• Order and manage office supplies including safety items.
• Prepare and distribute documents as needed.
• Maintain confidentiality of sensitive documents.
• Review and update documents for quality control.
• Coordinate meetings and events.
• Assist with cost control through vendor coordination.
• Provide support to Managers and Project Managers.
• Prepare work areas for new hires and manage invoicing liaison.

Skills

Organizational skills

Communication skills

Information gathering & monitoring

Judgment & decision-making

Confidentiality

Attention to detail

Multitasking

Interpersonal skills

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Audubon Companies in Lake Charles, LA seeks an Administrative Assistant to join our project team. The role provides personal and administrative support to ensure efficient execution of ongoing processes.

Responsibilities include managing office operations, coordinating meetings, processing invoices, maintaining confidentiality, and supporting project managers and visiting clients. A strong command of MS Office and excellent organizational skills are essential.