Administrative Assistant — Office & Project Support

Audubon Companies, LLC; Lake Charles (LA); On-site; USD 32,000 - 52,000; Full time

Job summary

Audubon Companies, LLC in Lake Charles, LA is seeking an Administrative Assistant to join our project team. The role provides personal and administrative support to ensure efficient execution of ongoing processes and smooth daily operations.

The ideal candidate has 3+ years of admin experience, a high school diploma or GED, strong organizational skills, and proficiency with Microsoft Office. You will handle document preparation, scheduling, invoicing liaison, and client support while maintaining

Qualifications

• 3+ years' experience providing administrative support.
• High school diploma or equivalent (GED).
• Excellent organizational and planning skills.
• Information gathering and information monitoring skills.
• Judgment and decision-making ability.
• Dependability and Confidentiality.
• Attention to detail, accuracy, and ability to prioritize multiple tasks.
• Ability to work with a variety of personalities.
• Proficiency in Microsoft Office Applications.
• Professional appearance and presentation.

Responsibilities

• Ensuring the smooth and efficient running of office space.
• Ordering supplies (as well as safety items) as needed to operate the office.
• Printing and distributing documents as needed.
• Maintaining confidentiality regarding sensitive documents.
• Reviewing and updating documents for maintenance and quality control.
• Arranging and/or assisting with coordinating meetings and events.
• Looking for ways to improve the bottom line by applying cost cutting measures and by communicating with vendors to economize.
• Providing support to Managers as requested by Manager.
• Preparing offices/cubicles for new hires.
• Invoicing approval/liaison for Accounting and Vendors.
• Contacting vendors regarding invoicing discrepancies.
• Following proper procedures when handling changes in company policies or procedures.
• Preparing requests for maintenance issues and working with building management on repair needs.
• Providing support for Project Managers as needed or directed.
• Providing support to all visiting clients.
• Additional duties as assigned.

Skills

Organizational skills

Planning skills

Attention to detail

Confidentiality

Microsoft Office

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Audubon Companies, LLC in Lake Charles, LA is seeking an Administrative Assistant to join our project team. The role provides personal and administrative support to ensure efficient execution of ongoing processes and smooth daily operations.

The ideal candidate has 3+ years of admin experience, a high school diploma or GED, strong organizational skills, and proficiency with Microsoft Office. You will handle document preparation, scheduling, invoicing liaison, and client support while maintaining