Administrative Assistant

Audubon Companies, LLC; Lake Charles (LA); On-site; USD 32,000 - 52,000; Full time

Job summary

Audubon Companies, LLC in Lake Charles, LA is seeking an Administrative Assistant to join our project team. The role provides personal and administrative support to ensure efficient execution of ongoing processes and smooth daily operations.

The ideal candidate has 3+ years of admin experience, a high school diploma or GED, strong organizational skills, and proficiency with Microsoft Office. You will handle document preparation, scheduling, invoicing liaison, and client support while maintaining

Qualifications

• 3+ years' experience providing administrative support.
• High school diploma or equivalent (GED).
• Excellent organizational and planning skills.
• Information gathering and information monitoring skills.
• Judgment and decision-making ability.
• Dependability and Confidentiality.
• Attention to detail, accuracy, and ability to prioritize multiple tasks.
• Ability to work with a variety of personalities.
• Proficiency in Microsoft Office Applications.
• Professional appearance and presentation.

Responsibilities

• Ensuring the smooth and efficient running of office space.
• Ordering supplies (as well as safety items) as needed to operate the office.
• Printing and distributing documents as needed.
• Maintaining confidentiality regarding sensitive documents.
• Reviewing and updating documents for maintenance and quality control.
• Arranging and/or assisting with coordinating meetings and events.
• Looking for ways to improve the bottom line by applying cost cutting measures and by communicating with vendors to economize.
• Providing support to Managers as requested by Manager.
• Preparing offices/cubicles for new hires.
• Invoicing approval/liaison for Accounting and Vendors.
• Contacting vendors regarding invoicing discrepancies.
• Following proper procedures when handling changes in company policies or procedures.
• Preparing requests for maintenance issues and working with building management on repair needs.
• Providing support for Project Managers as needed or directed.
• Providing support to all visiting clients.
• Additional duties as assigned.

Skills

Organizational skills

Planning skills

Attention to detail

Confidentiality

Microsoft Office

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Audubon is currently seeking a Administrative Assistant to join our team in our Lake Charles, LA Office. The Administrative Assistant will Audubon is currently seeking a Administrative Assistant to be part of a project team headquartered in Lafayette, LA. The Administrative Assistant will provide personal and administrative support and assistance for efficient execution of all processes in progress.

PRIMARY RESPONSIBILITIES :

• Ensuring the smooth and efficient running of office space.
• Ordering supplies (as well as safety items) as needed to operate the office.
• Printing and distributing documents as needed.
• Maintaining confidentiality regarding sensitive documents.
• Reviewing and updating documents for maintenance and quality control.
• Arranging and/or assisting with coordinating meetings and events.
• Looking for ways to improve the bottom line by applying cost cutting measures when and where necessary, and by constantly communicating with vendors, new and established, to look for ways to economize.
• Providing support to Managers as requested/required by Manager.
• Preparing offices/cubicles for new hires.
• Invoicing approval/liaison for Accounting and Vendors.
• Contacting vendors regarding issues that arise concerning invoicing discrepancies.
• Following through with proper procedures when handling changes in company policies or procedures.
• Preparing requests for maintenance issue and work with building management on repair needs.
• Providing support for Project Managers as needed or directed.
• Providing support to all visiting clients.
• Additional duties as assigned.

Health, Safety, and Environmental Responsibilities:

• All employees are responsible for supporting Audubon Companies' Health, Safety, and Environmental (HSE) policies and procedures. This includes:
• Performing duties in a manner that protects personal and team health and safety
• Participating in required HSE training, meetings, and reporting activities
• Identifying and reporting hazards, near misses, and unsafe conditions
• Following safe work practices and complying with applicable regulatory requirements

EXPERIENCE AND SKILL REQUIREMENTS :

• 3+ years' experience providing administrative support.
• High school diploma or equivalent (GED).
• Excellent organizational and planning skills.
• Information gathering and information monitoring skills.
• Judgment and decision-making ability.
• Dependability and Confidentiality.
• Attention to detail, accuracy, and ability to prioritize multiple tasks.
• Ability to work with a variety of personalities.
• Proficiency in Microsoft Office Applications.
• Professional appearance and presentation.

No Recruiters, please!

Equal Opportunity Employer/Veterans/Disabled

Working at Audubon

The Audubon Family of Companies provides professional consulting solutions to the energy industry. For over 25 years, our proven reputation for operational excellence and dedication to client satisfaction has helped us become a leading service provider to some of the biggest names in oil and gas. Our team of over 1,000 of the country's top professionals can deliver a full range of consulting services, from EPCM to field solutions and operational support.

At Audubon we are always growing, though we never lose sight of our commitment to excellence. Our focus on flexibility and our demand for unsurpassed quality control over continue to guide our growth as they have since our inception. We realize that service goes beyond plugging in a professional skill set. Service means flexibility. Service means understanding and solving project challenges in dynamic environments. Service means communication. We pride ourselves on providing the service of the quality which allows us to implement efficient solutions that deliver immediate value and long-term returns.

Our dedication to people requires an equal dedication to safety. Our rigorous safety program helps us maintain a safe and incident-free work environment from the desktop to the pipeline trench. Our people drive the quality and efficiency that have established Audubon as a leader in the oil and gas industry -their growth and safety are at the core of our business.

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