Office Operations & Admin Coordinator

Confidential Search Placements; Town of Florida (NY); On-site; USD 42,000 - 65,000; Full time

Job summary

Confidential Search Placements is seeking an experienced Office Manager to support daily operations of the office. This role handles admin tasks, scheduling, correspondence, and records, with opportunities to assist with basic accounting.

Ideal candidates are detail-oriented, self-starters who can work independently to keep the office running smoothly and efficiently. The position is based in the New York area and requires a professional, reliable approach.

Qualifications

• Previous office or administrative experience
• Strong organizational and communication skills
• Ability to manage multiple tasks and priorities
• Comfortable using Microsoft Office and common office software
• Professional, dependable, and able to work independently

Responsibilities

• Manage daily office operations and administrative tasks
• Answer phone calls, emails, and general inquiries
• Coordinate schedules, meetings, and office activities
• Maintain office supplies and place orders as needed
• Prepare documents, reports, and correspondence
• Organize and maintain company records and files
• Assist with basic accounting, invoices, and expenses
• Support employees and management with administrative needs
• Help keep the office organized and running smoothly

Skills

Office experience

Organizational skills

Communication skills

Task prioritization

Independent worker

Tools

Microsoft Office

Job description

Confidential Search Placements is seeking an experienced Office Manager to support daily operations of the office. This role handles admin tasks, scheduling, correspondence, and records, with opportunities to assist with basic accounting.

Ideal candidates are detail-oriented, self-starters who can work independently to keep the office running smoothly and efficiently. The position is based in the New York area and requires a professional, reliable approach.