Office Operations Lead: HR, Facilities & Purchasing

Aston Carter; Salt Lake City (UT); On-site; USD 58,000 - 67,000; Full time

Benefits offered by this job

Incentive Bonus Plans

Medical, Dental, Vision benefits

401K with Company Match

10 Paid Holidays

Generous Paid Time Off Packages

Employee Stock Purchase Plan

Paid Parental & Family Leave

Job summary

Aston Carter is seeking an organized Office Administrator to support our Salt Lake City team and keep daily operations running smoothly. This role covers purchasing, onboarding, facilities, and general office administration to maintain a professional, welcoming workplace.

The position requires 4+ years in office management, experience in manufacturing or distribution, and HR duties. It is a permanent onsite role with comprehensive benefits and opportunities for growth within a tech-forward

Qualifications

• 4+ years of experience as an office manager or office administrator.
• Must have experience working for manufacturing or distribution company.
• 1 year experience in HR duties.
• Experience with ordering supplies, vendor communication, and office organization.
• ERP experience nice to have.

Responsibilities

• Manage daily operations of the office to maintain a clean, organized, safe, and efficient work environment.
• Serve as the primary point of contact for office purchasing, including ordering supplies, food, beverages, and other materials.
• Maintain inventory levels of office and break room supplies, ensuring all common areas are fully stocked and organized.
• Place purchase orders, track shipments, communicate with vendors, and follow up on outstanding orders or delivery issues.
• Coordinate general site management activities, partnering with vendors, facilities personnel, and internal departments to resolve office-related needs.
• Handle front office responsibilities including answering calls, greeting visitors, receiving deliveries, and providing general administrative support.
• Welcome visitors, vendors, and guests, ensuring compliance with visitor management and security protocols.
• Assist the Human Resources Business Partner with new hire preparation and onboarding activities.
• Support planning, coordination, and execution of training sessions or other site events as directed.
• Ensure the office environment remains clean, professional, organized, and welcoming.
• Assist with coordination of maintenance or repairs, including Environmental Health and Safety concerns.
• Support various administrative, operational, and special projects as assigned.

Skills

Office management experience

Vendor communication

HR duties experience

Procurement ordering

ERP experience

Tools

ERP systems

Job description

Aston Carter is seeking an organized Office Administrator to support our Salt Lake City team and keep daily operations running smoothly. This role covers purchasing, onboarding, facilities, and general office administration to maintain a professional, welcoming workplace.

The position requires 4+ years in office management, experience in manufacturing or distribution, and HR duties. It is a permanent onsite role with comprehensive benefits and opportunities for growth within a tech-forward