Office Manager- TRIO SSS Lexington (Administrative Assistant II)

BCTC Real Estate Program; Lexington (KY); On-site; USD 29,000 - 38,000; Full time

Benefits offered by this job

Health care coverage

Tuition reimbursement/waiver

403(b) retirement plan with employer 5

Vacation/Sick Time

Paid holidays

Job summary

Bluegrass Community & Technical College is seeking an Office Manager- TRIO SSS Lexington (Administrative Assistant II) for a full-time, 12-month term. You will provide administrative support to TRIO SSS, the Student Success Hub, and the Science Education Center Suite, reporting to the Director of TRIO SSS.

Duties include handling inquiries, scheduling, records and budget management in Excel, preparing reports for the U.S. Department of Education, maintaining calendars, and coordinating events.

Qualifications

• High school diploma or GED with one year of related experience.
• Associate degree in related field and two years related experience preferred.

Responsibilities

• Provide administrative support for TRIO SSS, Student Success Hub, and SEC Suite.
• Deliver excellent internal and external customer service.
• Maintain department records and databases per policy.
• Track department budgets in Excel; reconcile statements and expenditures.
• Schedule and track student appointments and services.
• Prepare and submit reports to the U.S. Department of Education and others.

Skills

Word processing

Accounting/spreadsheet

Organizational skills

Team player

Driver's license

Lifting 25 lbs

Communication skills

Education

High school diploma or GED

Associate degree preferred

Job description

Office Manager- TRIO SSS Lexington (Administrative Assistant II)

• 497034
• Lexington
• Staff
• Full-time
• Closing at: Nov 26 2026 - 23:55 EST
• Bluegrass Community & Technical College

Salary Range: $2640- $3449

Contract Term Length: 12 Months

Standard Hours: 37.5 per week

Work Location: On-Site

FLSA Status: Non-Exempt

College: Bluegrass Community & Technical College

Campus Location: Bluegrass C&TC - Newtown Pike Campus

Department: Academics, & Student Services

Benefits

• Exceptional health care, vision, and dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

Responsible for efficient office management for TRIO Student Support Services (SSS), the Student Success Hub, and the Science Education Center Suite. Provides administrative and clerical assistance to department staff. Responds to daily inquiries in person, online, or by phone. The Administrative Assistant II reports directly to the Director of TRIO SSS (Lexington) and indirectly to the Associate Dean of Student Success Services.

Job Duties

• Provide administrative support for the staff and students of TRIO SSS and the Student Success Hub and limited administrative assistance to the other departments in the SEC Suite.
• Provide excellent internal and external customer service.
• Maintain departments’ records and database (including Blumen, Penji, etc.) files in accordance with U.S. Department of Education and institutional policies and procedures.
• Track departments’ budget in detail in Excel; reconcile procard statements; process expenditures and purchasing activities.
• Schedule and track student appointments and services.
• Assist with completion and submission of all reports to U.S. Department of Education and other groups.
• Maintain departmental calendars.
• Monitor and maintain security and inventory of office supplies, PC workstations, printer, copier, and other equipment.
• Provide information to students, staff, faculty, and general public who call main lines, visit, or otherwise correspond with departments. Forward calls/inquiries requesting additional information to appropriate areas/persons.
• Maintain and update departments’ website and other social and digital media.
• Create and distribute correspondence including official acceptance/rejection letters, requests for federal tax information, flyers, newsletters, and other materials.
• Assist with First Year Orientation and other events.
• Supervise Federal Work Study students.
• Other duties as assigned by Director of TRIO SSS and Associate Dean.

Minimum Qualifications

• High school diploma/GED and one year of related experience, or equivalent.

Preferred Qualifications

• Associate’s degree in related field and two years related experience.
• Prior experience working in an office setting.

Additional Skills Requested

• Excellent word processing and computer skills.
• Knowledge of accounting and/or spreadsheet procedures.
• Excellent organizational skills
• Able to work as part of a team and able to function independently with a minimum of supervision.
• Valid driver’s license and access to reliable transportation
• Ability to lift 25 pounds.
• Able to communicate effectively with project participants, college personnel, project staff and the general public.

Employee Rights

Employee Polygraph Protection Act

Equal Opportunity Employer

The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.

KCTCS Employment Statement

KCTCS is an equal opportunity employer and educational institution.

KCTCS does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs or activities.