Office Manager- TRIO SSS Lexington (Administrative Assistant II)

Kentucky Community and Technical College System; Lexington (KY); On-site; USD 29,000 - 38,000; Full time

Benefits offered by this job

Health care, vision, dental

Tuition reimbursement/waiver

403(b) retirement with employer match

Vacation/Sick Time

Paid holidays

Work-Life Balance

Employee Assistance Program

Closing Pay period

Job summary

Bluegrass Community & Technical College seeks an Office Manager- TRIO SSS Lexington (Administrative Assistant II) to oversee efficient office operations for TRIO SSS, the Student Success Hub, and the Science Education Center Suite. The role provides administrative support to staff and responds to inquiries in person, online, or by phone under the direction of the TRIO SSS Director and the Associate Dean.

The position requires completing and maintaining records, budgets, scheduling, and

Qualifications

• High school diploma/GED and one year of related experience, or equivalent.
• Associate’s degree in related field and two years related experience.
• Prior experience working in an office setting.

Responsibilities

• Provide administrative support for TRIO SSS, the Student Success Hub, and the SEC Suite.
• Provide excellent internal and external customer service.
• Maintain department records and databases in accordance with policies.
• Track department budgets in Excel; reconcile procard statements; process expenditures and purchasing.
• Schedule and track student appointments and services.
• Assist with completion and submission of reports to relevant agencies.
• Maintain departmental calendars.
• Monitor and maintain security and inventory of office supplies and equipment.
• Provide information to students, staff, and public; forward inquiries as needed.
• Maintain and update department websites and social media.

Skills

Word processing

Spreadsheet procedures

Organizational skills

Teamwork

Communication

Customer service

Education

High school diploma/GED

Associate’s degree

Tools

Blumen

Penji

Job description

Title: Office Manager- TRIO SSS Lexington (Administrative Assistant II)

Salary Range:$2640- $3449

Contract Term Length:12 Months

Standard Hours:37.5 per week

Work Location:On-Site

FLSA Status: Non-Exempt

College: Bluegrass Community & Technical College

Campus Location: Bluegrass C&TC - Newtown Pike Campus

Department: Academics, & Student Services

Total Rewards

Bluegrass Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity, including:

• Exceptional health care, vision, and dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

Responsible for efficient office management for TRIO Student Support Services (SSS), the Student Success Hub, and the Science Education Center Suite. Provides administrative and clerical assistance to department staff. Responds to daily inquiries in person, online, or by phone. The Administrative Assistant II reports directly to the Director of TRIO SSS (Lexington) and indirectly to the Associate Dean of Student Success Services.

Job Duties:

• Provide administrative support for the staff and students of TRIO SSS and the Student Success Hub and limited administrative assistance to the other departments in the SEC Suite.
• Provide excellent internal and external customer service.
• Maintain departments’ records and database (including Blumen, Penji, etc.) files in accordance with U.S. Department of Education and institutional policies and procedures.
• Track departments’ budget in detail in Excel; reconcile procard statements; process expenditures and purchasing activities.
• Schedule and track student appointments and services.
• Assist with completion and submission of all reports to U.S. Department of Education and other groups.
• Maintain departmental calendars.
• Monitor and maintain security and inventory of office supplies, PC workstations, printer, copier, and other equipment.
• Provide information to students, staff, faculty, and general public who call main lines, visit, or otherwise correspond with departments. Forward calls/inquiries requesting additional information to appropriate areas/persons.
• Maintain and update departments’ website and other social and digital media.
• Create and distribute correspondence including official acceptance/rejection letters, requests for federal tax information, flyers, newsletters, and other materials.
• Assist with First Year Orientation and other events.
• Supervise Federal Work Study students.
• Other duties as assigned by Director of TRIO SSS and Associate Dean.

Minimum Qualifications:

• High school diploma/GED and one year of related experience, or equivalent.

Preferred Qualifications:

• Associate’s degree in related field and two years related experience.
• Prior experience working in an office setting.

Additional Skills Requested:

• Excellent word processing and computer skills.
• Knowledge of accounting and/or spreadsheet procedures.
• Excellent organizational skills
• Able to work as part of a team and able to function independently with a minimum of supervision.
• Valid driver’s license and access to reliable transportation
• Ability to lift 25 pounds.
• Able to communicate effectively with project participants, college personnel, project staff and the general public.

Employee Rights -

Employee Polygraph Protection Act

Equal Opportunity Employer -

The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.