Office Manager (Real Estate Law Firm)

Thrivas; Miami (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Benefits after 90-day probation

Job summary

Thrivas real estate law firm in Miami is seeking an experienced Office Manager to oversee a small admin team and coordinate HR, accounting, and compliance.

This full-time position runs Monday–Friday 8:30 am–5:30 pm with a 90-day probation and benefits after that period. Responsibilities include writing job descriptions, screening applicants, payroll using ADP, vendor management, and ensuring smooth operations.

Qualifications

• Advanced knowledge of HR terminology.
• Understanding of FMLA guidelines.
• Accounting skills; A/P, A/R, reconciliations.
• 2+ years of office management experience.
• Experience processing payroll.

Responsibilities

• Supervise a small support staff: receptionist, clerks, processors.
• Oversee HR, accounting/bookkeeping and some compliance.
• Write and post new job descriptions; screen applicants; schedule interviews.
• Set up employees on benefits; communicate with carriers; update handbooks.
• Vendor management; manage documents, contracts, and communications.

Skills

HR terminology

FMLA guidelines

Accounting - A/P A/R

Office management

Payroll processing

Education

Degree in Accounting and Finance

Tools

ADP Payroll

Job description

Real estate law firm is currently hiring an experienced Office Manager. The position is full time Monday through Friday from 8:30 a.m. until 5:30 p.m. This is a permanent role within the company that provides benefits after the successful completion of a 90 day probationary period.

The law firm is focused on all aspects of real estate matters including litigation, contracts, title & escrow transactions and more. This is a professional law firm that is seeking a mature individual with management experience. Applicants must be willing to back up all administrative roles within the company including receptionist, file clerk, and administrative assistant.

The Office Manager will supervise a small support staff; receptionist, clerks, and processors. The Office Manager will oversee a variety of tasks that include human resources, accounting/bookkeeping and some compliance. The Office Manager’s administrative duties include writing and posting of new job descriptions, screening applicants, scheduling interviews and verifying potential employee credentials. Set up employees on benefits, FMLA guidelines, answer employee questions regarding benefits and negotiate pricing with carriers annually. Update employee handbooks as needed. Order office supplies, track expense reports, and negotiate with vendors. Manage documents, contracts and communication with vendors, associates and business partners. Perform basic bookkeeping and payroll. Payroll system is through ADP. Bookkeeping entails accounts receivable and payables and submitting quarterly reports to CPA. The Office Manager must have prior bookkeeping or accounting experience. Individuals with a Degree in Accounting and Finance are strongly encouraged to apply. Assist with workflow process.

Requirements

• Advanced knowledge of HR terminology
• Understanding of FMLA guidelines
• Accounting skills; A/P, A/R, reconciliations
• 2+ years of office management experience
• Experience processing payroll