Office Administrator

Executive Alliance; New York (NY); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

A small Real Estate Law Firm in New York City is seeking a detail-oriented Office Administrator. This full-time position requires managing daily administrative tasks, providing excellent client service, and supporting attorneys. Key responsibilities include handling phone calls, organizing client files, and managing billing processes. The ideal candidate has strong organizational skills and proficiency in Microsoft Office. Benefits include medical insurance, vision insurance, and a 401(k).

Qualifications

• Previous experience in an administrative or office management role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Comfortable handling billing, invoicing, and collections.
• Ability to work independently and manage confidential information.

Responsibilities

• Answer and direct incoming phone calls.
• Greet clients and visitors, serving as the first point of contact.
• Schedule appointments and manage attorney calendars.
• Prepare, send, and track invoices.
• Maintain and organize client files.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Client service

Microsoft Office proficiency

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Legal billing software

Job description

Office Administrator

Location: New York City (Onsite)

Schedule: Monday–Friday, Full-Time, In-Office

Our client is a small Real Estate Law Firm in New York City seeking a reliable and detail‑oriented Office Administrator to manage daily administrative and office operations. This role ensures smooth workflow, excellent client service, and timely billing and collections in a fast‑paced legal environment.

Base Pay Range

$50,000.00/yr – $65,000.00/yr

Key Responsibilities

• Answer and direct incoming phone calls in a professional and courteous manner
• Greet clients and visitors and serve as the first point of contact fee the firm
• Schedule appointments, court dates, meetings, and manage attorney calendars
• Prepare, send, and track invoices; follow up on outstanding balances and handle collections
• Draft, format, and send letters, correspondence, and other legal documents as directed
• Maintain and organize client files (physical and electronic)
• Process incoming and outgoing mail and emails
• Assist with basic bookkeeping and administrative reporting
• Coordinate office supplies and maintain overall office organization
• Provide general administrative support to attorneys and staff as needed

Qualifications

• Previous experience in an administrative or office management role (law firm experience preferred but not required)
• Strong organizational and time‑management skills
• Excellent written and verbal communication skills
• Comfortable handling billing, invoicing, and collections professionally
• Proficiency with Microsoft Office (Word, Outlook, Excel); familiarity with legal billing software is a plus
• Professional demeanor with strong client service skills
• Ability to work independently and manage confidential information

Seniority Level

Associate

Employment Type

Full‑time

Job Function

Administrative and General Business

Industries

Law Practice, Legal Services, and Construction

Benefits

• Medical insurance
• Vision insurance
• 401(k)