Office Manager - Portage Area

the-pivot-group-careers; Portage (MI); On-site; USD 51,000 - 80,000; Full time

Job summary

The Pivot Group Network is seeking an experienced Office Manager to join our Portage, MI site. This role focuses on keeping the office operations efficient, supporting HR onboarding, overseeing procurement, and coordinating facilities for a manufacturing environment.

Strong organization and communication are essential to success. Candidates with 5+ years in office management, proficiency in Microsoft Office, and a track record of optimizing administrative processes will fit well.

Qualifications

• 5+ years of experience in an office management or administrative leadership role.
• Proven ability to manage and optimize office operations and administrative processes.
• Strong organizational skills with experience in maintaining office supplies, equipment, and vendor relationships.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Excellent communication and interpersonal skills, capable of interacting with all levels of staff and external partners.
• Experience in a manufacturing or industrial environment is highly preferred.

Responsibilities

• Oversee general office operations and administrative support for the manufacturing site.
• Manage office supply inventory, procurement, and vendor relationships.
• Coordinate facility maintenance, repairs, and safety inspections for administrative areas.
• Support HR functions, including new employee onboarding and maintaining personnel records.
• Administer travel arrangements and expense reporting for manufacturing leadership.
• Organize company events, meetings, and internal communications for the site.
• Implement and maintain office policies and procedures to ensure efficient operations.

Skills

5+ years experience

Office operations

Organizational skills

MS Office proficiency

Communication skills

Manufacturing experience

Tools

Microsoft Office Suite

Office management software

ERP systems (SAP/Oracle/NetSuite)

Job description

Office Manager | Portage, MI

Salary Range: $51,000 - $80,000 depending on experience

Are you a skilled professional with a passion for excelling in office manager? The Pivot Group Network, a West Michigan manufacturing-focused recruiting group, is dedicated to building meaningful connections in the manufacturing community. We are collaborating with companies in Portage seeking experienced Office Managers.

We are building our network of talent in this field across West Michigan and the broader manufacturing region Pivot Group Network serves. Our partner companies may or may not have an immediate opening for this exact role today, but we actively look for skilled professionals in the regions where they operate. If there is alignment now or in the near future, we reach out.

The Opportunity

We partner with manufacturers across Portage seeking Office Managers who want more than a lateral move. These companies hire intentionally, and we connect them with professionals ready for roles that fit.

Key Responsibilities

• Oversee general office operations and administrative support for the manufacturing site.
• Manage office supply inventory, procurement, and vendor relationships.
• Coordinate facility maintenance, repairs, and safety inspections for administrative areas.
• Support HR functions, including new employee onboarding and maintaining personnel records.
• Administer travel arrangements and expense reporting for manufacturing leadership.
• Organize company events, meetings, and internal communications for the site.
• Implement and maintain office policies and procedures to ensure efficient operations.

Recommended Qualifications

• 5+ years of experience in an office management or administrative leadership role.
• Proven ability to manage and optimize office operations and administrative processes.
• Strong organizational skills with experience in maintaining office supplies, equipment, and vendor relationships.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Excellent communication and interpersonal skills, capable of interacting with all levels of staff and external partners.
• Experience in a manufacturing or industrial environment is highly preferred.

Bonus Qualifications

• Experience with ISO 9001 documentation and procedures.
• Familiarity with ERP systems (e.g., SAP, Oracle, NetSuite) for data entry and report generation.
• Basic understanding of health and safety regulations in a manufacturing environment (e.g., OSHA).
• Proficiency in project management software (e.g., Asana, Trello, Monday.com).

Job Titles That Should Apply

Office Administrator,Executive Assistant,Front Office Manager,Administrative Manager,Operations Manager,Office Coordinator,Business Office Manager,Facilities Manager,Workplace Manager

Why The Pivot Group Network

The Pivot Group Network was founded by manufacturing professionals who've been on both sides of the hiring process. Our clients are strategic - they partner with us because they want real insight into their roles and the people filling them, not a stack of resumes. We focus on match-driven placements built around what actually matters: Commute, Compensation, Culture, and Career trajectory. Learn more at https://www.thepivotgroup.org.