Office Manager, Part-time

Catholic Diocese of Lansing; Flint (MI); On-site; USD 21,000 - 28,000; Part time

Job summary

Christ the King in Flint is seeking a part-time office manager to assist the parish administrator. This in-person role, three days weekly, includes coordinating volunteers, handling communications, scheduling facilities, and maintaining records. Occasional local travel to Powers Catholic High School may be required.

The ideal candidate is a practicing Catholic with a solid faith understanding and a drive for evangelization, proficient with Office tools and basic accounting.

Qualifications

• Must be a practicing Catholic with a solid understanding of the faith.
• Experience coordinating volunteers and parish activities is preferred.
• Proficiency in standard office software and communications tools.

Responsibilities

• Secretarial duties for the administrator.
• Coordinate volunteers and VIRTUS.
• Answer emails, calls, mail; monitor social media and website.
• Maintain filing systems and office records.
• Attend staff meetings and parish events as requested.
• Schedule parish facilities and manage keys/codes.
• Open/close the office securely each day.
• Order supplies and manage inventory.
• Review invoices and print checks.
• Post Sunday collections and update census records.
• Publish and maintain parish bulletin.
• Coordinate weddings, funerals and other events.

Skills

Secretarial skills

Communication

Organization

Volunteer coordination

Social media monitoring

Education

High school diploma or equivalent

Parish administration experience

Tools

Office suite (MS Word/Excel)

Email management

Job description

Christ the King in Flint is accepting applications for a part time office manager. This role reports to the parish administrator and may require occasional local travel to Powers Catholic High School. This is an in-person position three days per week.

The ideal candidate should be a practicing Catholic with a solid understanding of the faith and drive for evangelization.

Duties include:

• Secretarial duties for the administrator Coordination of volunteers and VIRTUS.
• Answering all communications: emails, phone calls, mail Social media and website monitoring and posting.
• Maintains office record-keeping and filing systems.
• Attends staff meetings and other meetings as requested.
• Schedules parish facilities. Coordinates the use of keys and codes for facilities.
• Oversees the timely opening and secure closing of the office each day.
• Sets up service calls and coordinates contractors with maintenance staff.
• Oversees the inventory of office supplies. Orders materials, supplies or equipment as needed.
• Responsible for reviewing invoices and printing checks.
• Posting of Sunday collections.
• Updates parish census records on a regular basis.
• Maintain the parish offering envelope system regularly. Posts contributions weekly and compiles and mails annual contribution statements as required by the IRS.
• Coordinates scheduling of weddings, funerals, and other events. Contacts appropriate persons involved, communicates with families regarding procedure for service.
• Maintains the sacramental record keeping system. Records all weddings, baptisms, funerals as well as those who receive first Eucharist, and confirmation.
• Provides assistance to persons in need who come to the parish. Provides charitable assistance through referring persons to the appropriate charitable or social agencies, and offers clerical support to the food pantry as needed.
• Maintains Mass intention book, cards, and funds.
• Creates and publishes the parish bulletin.
• Interfaces with other parishes in the Deanery and with the Diocese of Lansing as needed.

Governing employment with the Diocese or with parishes, schools, and agencies of the Diocese