Administrative Assistant (Part-Time)

Diocese of Green Bay; Green Bay (WI); On-site; USD 20,664,000 - 30,307,000; Part time

Job summary

Diocese of Green Bay in Green Bay, WI, invites applications for a part-time Administrative Assistant at Prince of Peace parish. This role focuses on welcoming parishioners, handling calls, maintaining records, and supporting staff in a fast-paced office.

Responsibilities include scheduling baptisms and events, processing certificates, and ensuring confidentiality with data and sacramental records. Ideal candidates hold an associate degree or 5 years of related experience and are proficient in

Qualifications

• Associate degree in an administrative professional program or a minimum of five years of related administrative experience.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Excellent verbal and written communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to maintain strict confidentiality and exercise sound judgment.
• Ability to work independently while contributing positively to a collaborative team.
• A welcoming, patient, and professional demeanor with a commitment to serving others.

Responsibilities

• Welcome parishioners and visitors with warmth and hospitality.
• Answer and direct phone calls while providing accurate information and assistance.
• Maintain parish records, sacramental registers, calendars, and databases.
• Coordinate Mass intentions, memorial candles, and parish communications.
• Prepare baptismal and marriage certificates and assist with parish reports.
• Schedule baptisms, meetings, and events.
• Process mail, maintain filing systems, and provide clerical support to parish staff, clergy, and volunteers.
• Assist with parish software systems and other administrative duties as assigned.

Skills

Verbal and written communication

Organizational skills

Confidentiality

Independent with collaborative work

Education

Associate degree in administrative field

Tools

Microsoft Office

Job description

Every role helps strengthen parishes, schools, ministries, and communities across Northeast Wisconsin.

Explore a career with the Diocese of Green Bay and become part of a mission that transforms lives. Join a team where your work has purpose, your faith can flourish, and your contributions make a lasting impact.

Questions? Contact the Office of Human Resources at: 920-272-8200 .

Meaningful Work Starts Here.

Benefits That Support You

Offered to full-time and primary employees.

Medical, Dental and Vision Insurance

Paid Vacations and Holidays

Retirement Plan

Short & Long Term Disability Insurance

Professional Development

Health and Flexible Spending Accounts

Life at the Diocese

Join a workplace where your talents help strengthen communities and share the Gospel.

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Location: Green Bay, WI

Job Id:1481

# of Openings:1

Prince of Peace is seeking a friendly, organized, and faith-filled Administrative Assistant to serve as the welcoming face of our parish. This position is ideal for someone who enjoys working with people, thrives in a fast-paced office environment, and is committed to providing exceptional service to parishioners, visitors, volunteers, and staff.

Responsibilities include:

• Welcome parishioners and visitors with warmth and hospitality.
• Answer and direct phone calls while providing accurate information and assistance.
• Maintain parish records, sacramental registers, calendars, and databases.
• Coordinate Mass intentions, memorial candles, and parish communications.
• Prepare baptismal and marriage certificates and assist with parish reports.
• Schedule baptisms, meetings, and events.
• Process mail, maintain filing systems, and provide clerical support to parish staff, clergy, and volunteers.
• Assist with parish software systems and other administrative duties as assigned.

Qualifications

• Associate degree in an administrative professional program or a minimum of five years of related administrative experience.
• Proficiency in Microsoft Office (Word, Excel, and PowerPoint).
• Excellent verbal and written communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to maintain strict confidentiality and exercise sound judgment.
• Ability to work independently while contributing positively to a collaborative team.
• A welcoming, patient, and professional demeanor with a commitment to serving others.

Hours

This position will work 20 hours per week on the following days: Wednesdays & Thursdays 8am – 4pm and Fridays 8am – 12pm. Flexibility to work other days to fill in for vacations or for special events is required.