Part-time Administrative Assistant at St. Mary Magdalen in Brighton, MI

Catholic Diocese of Lansing; Brighton (MI); On-site; USD 21,000 - 28,000; Part time

Job summary

St. Mary Magdalen Parish in Brighton, MI, is seeking a part-time Administrative Assistant to support the parish office, answer calls, greet visitors, coordinate calendars, and assist with sacramental records.

The role requires collaboration with a co-worker in a shared job arrangement and reports to the Director of Mission Support. Responsibilities include handling mail, deposits, event scheduling, room reservations, envelopes and alms processing, and maintaining confidentiality while working

Qualifications

• Excellent written and verbal communication with professional demeanor.
• Strong organizational skills and ability to multi-task.
• Attention to detail and timely follow-up with deadlines.
• Knowledge of email, MS Word, and Excel.
• Ability to maintain sensitive and confidential information.

Responsibilities

• Answer incoming telephone calls and greet visitors in a friendly, professional manner.
• Collaborate with the co-worker to share responsibilities and ensure coverage.
• Assist with new member enrollment and respond to inquiries.
• Maintain and update parish calendars; schedule events as needed.
• Assist with room reservations for parish groups and events.
• Prepare weekly donations and record deposit information for submission.
• Record Mass intentions and donations in the liturgical calendar.
• Manage mail and distribute it to staff.
• Assist with sacramental records in parish registers using Camino software.
• Coordinate and organize interments for Shrine of the Cross and Resurrection Tower plots.

Skills

Excellent communication

Organization

Attention to detail

Confidentiality

Tools

MS Word

Excel

Job description

Position:Part-time Administrative Assistant at St. Mary Magdalen in Brighton, MI

Location: Brighton, MI

Job Id:2500

# of Openings:1

St. Mary Magdalen Parish Office in Brighton is seeking a part-time Administrative Assistant.

This position is part of a job-sharing arrangement and requires close collaboration with the other team member to ensure seamless office operations and consistent support for the parish community.

Perform a variety of administrative tasks for the parish office while maintaining confidentiality. Reports to the Director of Mission Support while working closely with parish staff and priest.

Job Share Responsibilities:

• Answer incoming telephone calls and greet visitors/parishioners in a friendly and professional manner
• Collaborate with the office co-worker to share job responsibilities, ensure adequate office coverage, and communicate pertinent information as needed
• Assist with new member enrollment and respond to questions, emails, and inquiries in a timely manner
• Maintain, coordinate, and assist with the staff and parish calendars, including scheduling and updating events as needed
• Assist parish groups with coordinating and scheduling parish room reservations
• Prepare the Monday collection, work closely with collection counters, and accurately record and maintain collection information on deposit sheets for submission to the Business Coordinator each week
• Record Mass intentions and related donations/receipts in the liturgical calendar and Mass book
• Manage, sort, and distribute incoming mail
• Collect alms and candle money weekly
• Order office supplies and assist with the care and maintenance of office equipment
• Record sacramental information in the parish registers and maintain corresponding records in Camino software
• Assist with the administration of Shrine of the Cross and Resurrection Tower plots and niches, including coordinating and organizing interments
• Collaborate with various parish ministries and volunteer groups, providing administrative support and completing related tasks as needed
• Assist Magdalen's Kitchen volunteers with questions, concerns, and sign-up forms, maintain gift card spreadsheets and distribute gift cards as needed
• Ensure all parish doors are locked, and the building is properly secured at the end of each workday

Required Skills:

• Excellent written and verbal communication skills with professional demeanor
• Organization skills and ability to multi-task
• Attention to detail, maintain deadlines and timely follow up
• Knowledge of Email, MS Word, Excel
• Ability to maintain sensitive and confidential information
• Work Wednesday 12:30pm-4:30pm, Thursday 8:30am-4:30pm and Friday 8:30am-12:30pm

Governing employment with the Diocese or with parishes, schools, and agencies of the Diocese