Office Manager

Diocese of St. Augustine; Interlachen (FL); On-site; USD 20,664 - 30,307; Part time

Job summary

St. John The Evangelist Catholic Church in Interlachen, FL seeks an Office Manager to support parish operations and the Pastor. This part-time role (20 hours/week, 9:00 AM–1:00 PM) requires strong administrative skills and a commitment to Catholic procedures and diocesan policies.

The ideal candidate has a high school diploma, office experience, and proficiency with MS Office; English and Spanish bilingual is preferred. Safe Environment background checks are required.

Qualifications

• High school diploma or equivalent.
• Experience in an office setting.
• Strong organizational and time-management skills.
• Proficiency with MS Office, Outlook, Word, and Excel.
• Excellent written and verbal communication.
• Ability to work independently in a flexible environment.
• English and Spanish bilingual preferred.
• Practicing Catholic preferred; parish member.
• Commitment to diocesan policies and Safe Environment background check.

Responsibilities

• Provide administrative support to parish operations.
• Answer and direct phone calls.
• Take notes and minutes in meetings.
• Order and track parish and office supplies.
• Assist the Pastor with financial management and diocesan policies.
• Submit invoices for payment and verify accuracy.
• Present budgets and financial reports to Pastor and committees.
• Maintain financial and sacramental records per diocesan policies.
• Respect Catholic procedures for sacramental notifications.
• Build positive relationships with staff and parishioners.
• Interact with others in a courteous, professional manner.

Skills

Organizational skills

Time management

Communication skills

MS Office

Bilingual English/Spanish

Independent work

Education

High school diploma

Job description

St. John The Evangelist Catholic Church

Office Manager

Position: Office Manager

Location: St. John the Evangelist, Interlachen, FL

Job Id: 3602

Number of Openings: 1

Reports to: Pastor

Part Time 20 hours per week

FLSA: Hourly, Non-Exempt

Position Summary

The Office Manager is responsible for the full range of parish administrative functions. The role supports the Pastor and parish staff, handles routine and special projects, and requires meticulous attention to detail and deadline‑conscious work. The position is part‑time, five days per week from 9:00 AM to 1:00 PM.

Duties and Responsibilities

• Provide administrative support that contributes to the overall faith formation at the parish.
• Answer and direct phone calls.
• Take notes and minutes in meetings.
• Order and keep track of parish and office supplies.
• Assist the Pastor in ensuring sound financial management of the parish.
• Seek the Pastor’s approval on financial and temporal transactions in accordance with diocesan policies and the parish manual.
• Submit invoices for timely payment to diocesan accountants and verify payment accuracy.
• Present budgets and financial reports to the Pastor and relevant volunteer councils or committees.
• Record, maintain, retain, and organize financial and sacramental records per diocesan policies.
• Follow Roman Catholic procedures for sacramental notifications.
• Develop and maintain positive relationships with employees and parishioners at all levels.
• Interact in a firm, courteous, tactful, and respectful manner with all individuals.

Knowledge, Skills, and Abilities

• High school diploma or equivalent.
• Experience working in an office setting.
• Strong organizational and time‑management skills.
• Computer skills, including MS Office, Outlook, Word, and Excel.
• Critical thinking and problem‑solving abilities.
• Good oral and written communication skills.
• Ability to work independently in a flexible, innovative, time‑critical environment.
• Bilingual in English and Spanish is preferred.
• Practicing Catholic preferred; registered member of a Catholic parish faith community.
• Commitment to respecting and promoting the mission, moral and social teachings, doctrines, and laws of the Roman Catholic faith.
• Must successfully pass the required Safe Environment background check prior to employment and every five years.

Language Skills

Ability to write reports, business correspondence, and procedure manuals, and to effectively present information and respond to questions from managers, clients, vendors, employees, and the public.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rates, ratios, and percentages, and to draw and interpret bar graphs.

Reasoning Ability

Ability to define problems, collect data, establish facts, and draw valid conclusions, and to interpret technical instructions in mathematical or diagram form.

Physical Demands

The job requires standing, walking, sitting, using hands, reaching, climbing or balancing, stooping, kneeling, crouching, crawling, speaking, and hearing. It requires occasionally lifting or moving up to 20 pounds. Vision requirements include close and distance vision, and the ability to adjust focus.

Working Conditions

The noise level is usually moderate. The role may require flexibility to work evenings and weekends as needed, and occasional travel to other diocesan locations by the employee’s own vehicle.