Office Manager: Ops & HR Lead with Bonus + Benefits

NFI; Long Beach (CA); On-site; USD 59,000 - 79,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Prescription Drug Coverage

401k Plan

Wellness Program

Life Insurance

Paid Time Off

Paid Parental Leave

Job summary

NFI is seeking an Office Manager in California to direct and support administrative and customer service functions while assisting Operations Management. The role supervises 3–4 staff and coordinates payroll, AP/AR, and monthly financial reporting for multiple accounts.

The position requires strong MS Office skills, 5+ years of supervisory experience, and fluency in English; Spanish is a plus. Base salary is accompanied by a comprehensive benefits package and discretionary bonus potential.

Qualifications

• High School Diploma required.
• Associates Degree preferred.
• 5+ years of Manager/Supervision experience.
• Experience in Distribution/fulfillment center, preferred.
• Computer applications using MS Office based software.
• Bi-lingual (Spanish) preferred, not required.
• Excellent analytical and mathematical skills.
• Excellent oral and written communication skills.

Responsibilities

• Supervises Administrative/CSR staff on a day-to-day basis, typically no more than 3 employees.
• Ensures that data entry is accurate through training and audit of administrative staff’s production.
• Communicates closely with customer service staff to ensure a high level of customer satisfaction.
• Identifies areas of opportunity for improvement to processes by review of SOPs.
• Directs all accounts payable activities in line with corporate standards.
• Coordinates accounts receivable activities and review of billing issues.
• Ensures week-end and month end closings are complete and trains backups.
• Produces month end accounting reports and P&L review reports.
• Maintains payroll records and payroll accuracy.

Skills

Analytical skills

Communication skills

Bi-lingual Spanish (preferred)

MS Office proficiency

Education

High School Diploma

Associates Degree preferred

Tools

KRONOS

Payroll system

Job description

NFI is seeking an Office Manager in California to direct and support administrative and customer service functions while assisting Operations Management. The role supervises 3–4 staff and coordinates payroll, AP/AR, and monthly financial reporting for multiple accounts.

The position requires strong MS Office skills, 5+ years of supervisory experience, and fluency in English; Spanish is a plus. Base salary is accompanied by a comprehensive benefits package and discretionary bonus potential.