Office Manager – Santa Clara

Granite River Labs Inc.; Santa Clara (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid holidays

Generous PTO plan

Job summary

A leading testing and engineering firm in Silicon Valley is seeking a full-time Office Manager to support various administrative tasks in a dynamic environment. The ideal candidate has 3-5 years of experience in a similar role, possesses strong organizational skills, and is proficient in Microsoft Office and Google applications. Responsibilities include managing payroll, facilities maintenance, and event coordination, while working closely with executives. Competitive wages and benefits are offered, making it an attractive position for motivated professionals.

Qualifications

• 3-5 years similar experience in a fast-paced environment as an office manager or similar support role.
• High energy level and self-motivated team player with independence capability.
• Experience in HR processes including H1B and Visa.

Responsibilities

• Greet customers and accept shipments.
• Assist with coordination of marketing and company events.
• Process payroll for up to 17 employees.
• Manage facilities maintenance and office supplies purchases.
• On/Off boarding employees and overseeing benefits enrollment.

Skills

Superior organization and prioritization skills

PC experience

Proficient in Microsoft Office (Office 365)

Experience in international shipping

HR or payroll experience

Tools

Windows based applications

Google Docs and Google Apps

Job description

GRL seeks a full-time Office Manager - Santa Clara, CA

About GRL

Headquartered in Silicon Valley with over 360 staff in 9 countries, GRL is the world leader in testing and related engineering services to help hardware product developers integrate the latest digital connectivity and smart charging technologies. GRL is a unique and exceptional institution. We serve customers of all sizes from a diverse range of industries including bleeding-edge cloud computing, mobile, and autonomous driving. We support product development at all stages of the value chain, from chips to end products, and help our customers validate the full system stack, from physical layer to protocol to application layer to ensure robust performance and interoperability.

We do much more than test: we guide, consult, analyze, troubleshoot, and present useful insights to help our customers improve product performance and ensure successful market adoption. We work closely with early adopters, standards committees, and leading test equipment manufacturers to develop test methodologies and early test solutions, providing “glue” that brings technology ecosystems together. We stay at the forefront of these technologies and bring insiders’ know-how and hands‑on expertise to our customers. Maintaining our leadership requires staying at the technical leading edge, a relentless focus on execution and quality, and, most importantly, the very best people.

About the role

We are seeking a motivated and highly qualified Office Manager who thrives in a fast‑paced and collaborative environment. This multi‑faceted position is based at GRL’s new world headquarters in the heart of Silicon Valley, and offers excellent professional growth opportunities for the right candidate. This position reports to the GM of North America and works closely with the COO, CFO and other executives on North America and global matters. We offer competitive wages, health insurance, a 401(k) plan, paid holidays, and a generous PTO plan.

Responsibilities

• Greet customers and accept shipments
• Assist with the coordination of marketing, company events and seminars
• Process payroll for up to 17 employees
• HR Human Resources experience (H1B, Visa and Immigration related processes)
• Bill and Ship cost management (light data entry)
• Facilities maintenance
• Assist with logging in purchased, borrowed, and customer equipment
• Assist with purchasing office and lab supplies
• Purchase order management
• Domestic and international equipment shipments via FedEx and DHL
• Setup and maintain record keeping and filing system
• Pick up/drop off materials, prints, shipments or any operations related items
• On/Off boarding employees, overseeing enrollment of benefits, 401(k), and other company offered benefits
• Other administrative tasks as assigned

Knowledge & Experience

• Looking to hire for this position A.S.A.P.
• 3‑5 years similar experience in a fast‑paced environment as an office manager, admin or similar support for a medium office/team (Global company)
• High energy level, self‑motivated, highly resourceful team‑player, with the ability to also be extremely effective independently
• Superior organization and prioritization skills
• PC experience
• Proficient in Windows based applications, and Microsoft Office software products (Office 365) as well as Google Docs and Google Apps
• Experience in international shipping preferred
• HR or payroll experience
• Experience working for a start‑up or small company a plus
• All applicants must be at least 18 years of age
• Must have proof of eligibility to work in the U.S.