Office Manager/ Office Admin

Spectraforce Technologies; Atlanta (GA); On-site; USD 42,000 - 54,000; Full time

Job summary

Spectraforce Technologies is seeking an Office Manager/Office Admin in Atlanta to oversee day-to-day office operations, facilities coordination, and administrative support for managers and teams. This role emphasizes safety, organization, and reliable service delivery.

You will coordinate with building management, vendors, IT, and HR, manage supplies, scheduling, and events, and champion a culture of safety across all tasks and interactions.

Qualifications

• 3+ years of experience in office administration or similar role.
• Strong organizational and multitasking skills with high attention to detail.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Ability to manage multiple priorities in a fast-paced environment.
• Strong customer service and interpersonal skills.
• Experience coordinating with vendors, facilities, and IT support teams preferred.

Responsibilities

• Maintain a safe, organized, and professional office environment including workspaces, common areas, equipment, and supplies.
• Serve as primary contact for office operations, coordinating with building management, facilities, vendors, and IT to address needs.
• Manage office resources and services to ensure materials and systems are stocked and functional.
• Support directors, managers, and teams with scheduling, document prep, meeting coordination, and tracking action items.
• Coordinate meeting and event logistics, including room reservations, catering, setup, and cleanup.
• Promote safety by updating signage, supporting drills, identifying hazards, and incorporating safe practices into all tasks.
• Coordinate with building management and stakeholders regarding safety-related issues and facility concerns.
• Demonstrate commitment to safety in every task and interaction.

Skills

Office administration

Microsoft Office

Communication skills

Organizational skills

Vendor coordination

Customer service

Multitasking

Safety compliance

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Title: Office Manager/ Office Admin

Job Details

Duration: 12 Months

Location: Atlanta, GA 30354

Qualifications

• 3+ yearsQualifications*
• Strong organizational and multitasking skills with excellent attention to detail.*
• Excellent verbal and written communication skills.*
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).*
• Ability to manage multiple priorities in a fast-paced environment.*
• Strong customer service and interpersonal skills.*
• Experience coordinating with vendors, facilities, and technical support teams preferred.*

Responsibilities

Position SummaryThe Project Administrator / Office Manager is responsible for the day-to-day administration, organization, and operational support of the office. This role ensures a safe, efficient, and well-maintained work environment while providing administrative and project support to managers and teams. The position serves as a key liaison between employees, building services, vendors, IT support, and other departments to ensure business operations run smoothly. Safety is a top priority, and the incumbent is expected to promote and support a culture of safety by incorporating safe practices into all aspects of their work and maintaining compliance with company safety standards and emergency preparedness requirements.

Key Responsibilities*

• Maintain a safe, organized, and professional office environment by ensuring workspaces, common areas, equipment, and supplies support efficient operations and comply with company safety standards.
• Serve as the primary point of contact for office operations, coordinating with building management, facilities, vendors, and IT to address maintenance needs, technology support, workspace readiness, and operational issues.
• Manage office resources, including supplies, equipment, printers, and related services, ensuring all materials and systems are stocked, functional, and available to support business needs.
• Support director, managers, and teams with administrative and project-related activities, including scheduling, document preparation, meeting coordination, and tracking action items and deliverables.
• Coordinate meeting and event logistics, including room reservations, catering, setup, and cleanup, to ensure a positive and professional employee experience.
• Promote a culture of safety by updating and maintaining safety and emergency signage, supporting emergency preparedness initiatives and drills, identifying workplace hazards, and incorporating safe work practices into all aspects of the role.
• Coordinate with building management and company stakeholders regarding safety-related issues and facility concerns.
• Demonstrate a personal commitment to safety by making safety a priority in every task, decision, and interaction, and by encouraging others to do the same.