Office Manager - Muskegon Area

the-pivot-group-careers; Muskegon (MI); On-site; USD 49,000 - 78,000; Full time

Job summary

The Pivot Group Network in Muskegon, MI is seeking an experienced Office Manager to oversee day-to-day office operations and support a manufacturing leadership team. The role emphasizes vendor relations, travel coordination, HR support, and policy implementation to drive efficiency.

With a salary range of $49,000 to $78,000 depending on experience, the position offers growth within a network focused on connecting manufacturing companies with top administrative talent in West Michigan.

Qualifications

• 5+ years of experience in an office management or administrative leadership role.
• Proven ability to manage and prioritize multiple tasks in a fast-paced environment.
• Experience with inventory management, purchasing, or supply chain processes.
• Familiarity with manufacturing operations and safety protocols.

Responsibilities

• Oversee and maintain office administrative operations, including supplies, equipment, and vendor relations.
• Coordinate facility maintenance and repairs, ensuring a safe and functional work environment.
• Manage incoming and outgoing correspondence, including mail, emails, and phone calls.
• Administer travel arrangements and expense reporting for manufacturing leadership and staff.
• Support HR functions such as new hire onboarding, record keeping, and benefits administration.
• Organize and schedule meetings, appointments, and company events.
• Implement and maintain office policies and procedures to ensure operational efficiency.

Skills

Office management

Administrative leadership

Microsoft Office

Communication

Manufacturing familiarity

Tools

Microsoft Office Suite

Job description

Office Manager | Muskegon, MI

Salary Range

$49,000 - $78,000 depending on experience

Are you a forward-thinking professional with a passion for excelling in office manager? The Pivot Group Network, a West Michigan manufacturing-focused recruiting group, is committed to fostering meaningful relationships in the manufacturing community. We partner with companies in Muskegon seeking skilled Office Managers.

We are building our network of talent in this field across West Michigan and the broader manufacturing region Pivot Group Network serves. Our partner companies may or may not have an immediate opening for this exact role today, but we actively look for skilled professionals in the regions where they operate. If there is alignment now or in the near future, we reach out.

The Opportunity

We are partnering with organizations in Muskegon that are seeking Office Managers. These companies are committed to building strong teams and are looking for professionals who can lead initiatives effectively. By connecting with The Pivot Group Network, you position yourself for roles that match your background and aspirations.

Key Responsibilities

• Oversee and maintain office administrative operations, including supplies, equipment, and vendor relations.
• Coordinate facility maintenance and repairs, ensuring a safe and functional work environment.
• Manage incoming and outgoing correspondence, including mail, emails, and phone calls.
• Administer travel arrangements and expense reporting for manufacturing leadership and staff.
• Support HR functions such as new hire onboarding, record keeping, and benefits administration.
• Organize and schedule meetings, appointments, and company events.
• Implement and maintain office policies and procedures to ensure operational efficiency.

Recommended Qualifications

• 5+ years of experience in an office management or administrative leadership role.
• Proven ability to manage and prioritize multiple tasks in a fast-paced environment.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with inventory management, purchasing, or supply chain processes.
• Excellent communication and interpersonal skills, with a focus on supporting diverse teams.
• Familiarity with manufacturing operations and safety protocols.

Bonus Qualifications

• Experience with ERP systems (e.g., SAP, Oracle) for basic data entry or report generation.
• Familiarity with health and safety regulations (e.g., OSHA) and maintaining related documentation.
• Project coordination experience, particularly for small-scale office or facility improvement projects.
• Ability to read and understand basic technical drawings or schematics.
• Experience with vendor management for specialized industrial supplies or services.

Job Titles That Should Apply

Office Manager, Office Administrator, Administrative Manager, Business Office Manager, Facilities Manager, Operations Manager, Front Office Manager, Executive Assistant to CEO, Administrative Services Manager, Office Coordinator