HR Assistant

Addison Group; Chicago (IL); Hybrid; USD 28,000 - 32,000; Full time

Benefits offered by this job

HR recruiting experience

Mentorship and collaboration

Exposure to high-volume recruiting

Professional growth opportunities

Job summary

Addison Group is partnering with a leading global professional services and consulting organization to hire an HR Assistant in Chicago to support busy recruiting and HR teams. The role focuses on interview coordination, complex calendar management, and efficient recruiting operations, offering a hybrid work model.

The ideal candidate will have 2–3+ years in administrative support, strong scheduling capabilities, and proficiency with Microsoft Office; SAP/Concur knowledge is a plus.

Qualifications

• 2–3+ years in administrative support, scheduling, coordination, or similar fast-paced roles.
• Experience managing multiple calendars and scheduling meetings for a professional office.
• Bachelor's degree preferred; strong MS Office skills (Outlook, Excel, Word).
• Familiarity with SAP and Concur is a plus; highly organized and detail oriented.
• Strong written and verbal communication; proactive problem solving and teamwork.
• Ability to adapt to changing schedules and shifting priorities in a fast environment.

Responsibilities

• Coordinate a high volume of candidate interviews across calendars and stakeholders.
• Organize interview schedules for large recruiting events with multiple interviews.
• Monitor recruiting inbox, respond to inquiries, and relay scheduling updates.
• Partner with recruiters and hiring managers to confirm availability and resolve conflicts.
• Maintain candidate records, interview details, and recruiting activity in tracking systems.
• Assist with documents, materials, expenses, and general records management.
• Provide travel and meeting arrangement support and may assist with events.
• Collaborate with HR to improve workflows and streamline processes.
• Support HR initiatives and special projects as needed.

Skills

Calendar management

High-volume scheduling

Organizational skills

Communication skills

Problem solving

Team collaboration

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Excel

Word

SAP

Concur

Job description

Job Title: HR Assistant

Industry: Professional Services

Location: Chicago, IL

Assignment Type: Ongoing Contract

Pay: $20 to $23/per hour

Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM - Hybrid

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company

Addison Group is partnering with a leading global professional services and consulting organization to hire an HR Assistant to support its busy recruiting and human resources team. This organization offers a collaborative, fast-paced environment that values professional development, continuous improvement, and teamwork. This is an excellent opportunity for someone looking to gain experience within a large, established organization while supporting high-volume recruiting initiatives.

Job Description

We are seeking a highly organized, proactive, and detail-oriented HR Assistant to provide administrative and scheduling support to a dynamic recruiting team. This position will focus heavily on interview coordination, complex calendar management, and maintaining efficient recruiting operations. The ideal candidate thrives in a fast-moving environment, enjoys solving problems independently, and can successfully balance multiple competing priorities. Candidates with strong scheduling and coordination experience from corporate, hospitality, retail, or other high-volume environments are encouraged to apply.

Key Responsibilities

• Coordinate a high volume of candidate interviews, including complex scheduling across multiple calendars and stakeholders.
• Organize and oversee interview schedules for large-scale recruiting events involving consecutive interviews throughout the day.
• Monitor a shared recruiting inbox, respond to inquiries, and communicate scheduling updates to candidates and internal teams.
• Partner with recruiters and hiring managers to confirm interview availability, address scheduling conflicts, and ensure a positive candidate experience.
• Maintain accurate candidate records, interview details, and recruiting activity within internal tracking systems.
• Assist with administrative tasks such as preparing documents, organizing recruitment materials, processing expenses, and maintaining records.
• Provide occasional assistance with travel arrangements, conferences, meetings, and recruiting-related events.
• Collaborate with HR team members to improve administrative workflows and streamline recruiting processes.
• Support additional HR initiatives and special projects as needed.

Qualifications

• 2-3+ years of experience in administrative support, scheduling, coordination, or another fast-paced, detail-oriented role.
• Demonstrated experience managing multiple calendars, coordinating meetings, or handling high-volume scheduling responsibilities required.
• Previous experience in a professional office environment preferred, although candidates with transferable experience from other industries will be considered.
• Bachelor's degree strongly preferred.
• Proficiency in Microsoft Office, particularly Outlook, Excel, and Word, required.
• Familiarity with SAP and Concur is a plus.
• Exceptional organizational skills with the ability to maintain accuracy while managing competing deadlines.
• Strong written and verbal communication skills with confidence interacting with individuals at various professional levels.
• Resourceful, self-motivated approach to troubleshooting challenges and identifying solutions independently.
• Ability to adapt quickly to changing schedules, last-minute requests, and shifting business priorities.Eagerness to learn new systems, take initiative, and contribute to a collaborative team environment.

Additional Details

• Contract Duration: Ongoing
• Work Environment: Fast-paced, team-oriented professional setting
• Training: Hands-on training and ongoing guidance provided by experienced administrative and HR team members

Perks

• Opportunity to gain valuable HR and recruiting experience with a large, global organization.
• Work alongside an experienced, supportive HR team with opportunities for collaboration and mentorship.
• Exposure to high-volume recruiting operations and large-scale hiring initiatives.
• Develop transferable skills in scheduling, candidate coordination, HR administration, and recruiting systems.
• Join an organization that emphasizes continuous learning, professional growth, and process improvement.
• Opportunity to take ownership of responsibilities and make a meaningful impact on daily recruiting operations.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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