Human Resources Assistant

Joss Search; Chicago (IL); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Hybrid schedule

Growth opportunities

Job summary

Joss Search in Chicago is seeking an HR Coordinator to provide administrative and coordination support to the HR team. You will manage interviews, onboarding, records, and communications, while maintaining confidentiality and collaborating across initiatives.

Ideal candidates have 1–3+ years of HR or recruiting coordination experience, a Bachelor's preferred, and strong organizational and communication skills.

Qualifications

• 1–3+ years in HR, recruiting coordination, or admin.
• Bachelor's degree preferred.
• Strong organizational skills and meticulous attention to detail.
• Excellent written and verbal communication.
• Ability to manage multiple priorities in a fast-paced environment.
• Discretion with confidential information.
• Proficiency in Microsoft Office Suite.
• Familiarity with HRIS and ATS is a plus.
• Team-oriented and proactive.
• Hybrid schedule: 4 days in office / 1 day remote.
• Chicago-based role.

Responsibilities

• Coordinate interviews and scheduling between candidates and managers.
• Track candidates and maintain applicant data.
• Assist with onboarding and new-hire orientation.
• Prepare offer letters and onboarding materials.
• Maintain employee records and HR systems with accuracy.
• Support employee communications, events, and engagement.
• Assist with HR compliance, reporting, and other admin tasks.
• Coordinate trainings and HR-related programs.
• Track deadlines, action items, and ongoing HR projects.
• Assist with ad hoc administrative tasks as needed.

Skills

HR coordination

Recruiting support

Microsoft Office

Communication

Confidentiality

Education

Bachelor's degree preferred

Tools

HRIS

ATS

Job description

The Role

This position will provide administrative and coordination support to the Human Resources team, helping to ensure the smooth execution of day-to-day HR processes. The successful candidate will be a resourceful team player who can manage multiple priorities, maintain confidentiality, and provide exceptional support across various HR initiatives.

Key Responsibilities:

• Coordinate interviews and manage scheduling between candidates, hiring managers, and internal stakeholders
• Support recruiting efforts by tracking candidates and maintaining applicant data
• Assist with onboarding and new hire orientation processes
• Prepare offer letters, onboarding materials, and employee documentation
• Maintain employee records, personnel files, and HR systems with accuracy and discretion
• Assist with employee communications, engagement initiatives, and company events
• Monitor HR inboxes and respond to employee inquiries
• Support compliance, reporting, and other HR administrative functions
• Coordinate meetings, trainings, and HR-related programs
• Track deadlines, action items, and ongoing HR projects
• Assist with ad hoc administrative tasks and special projects as needed

Qualifications

• 1-3+ years of HR, recruiting coordination, administrative, or office support experience
• Bachelor's degree preferred
• Strong organizational skills and exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to prioritize multiple tasks in a fast-paced environment
• High level of professionalism and discretion when handling confidential information
• Proficiency in Microsoft Office Suite
• Experience with HRIS and Applicant Tracking Systems is a plus
• Positive, proactive, and team-oriented mindset
• Flexible and responsive, with the ability to occasionally support business needs outside of standard working hours
• Discretionary bonus
• Hybrid schedule: 4 days in office / 1 day work from home
• Chicago-based position
• Opportunity to learn from and work closely with an experienced HR team
• Collaborative and supportive culture with growth potential
• Flexibility and availability outside of standard business hours may be required based on business needs

Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together