Office Manager & Head of Workplace Operations

Sciforium; San Francisco (CA); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401k plan

Daily lunch, snacks, and beverages

Flexible time off

Competitive salary and equity

Job summary

Sciforium is seeking an Office Manager to become the backbone of our SF office operations. You will ensure a welcoming, organized environment and support employees and visitors while handling diverse administrative tasks.

You will own the day-to-day environment, vendors, equipment, and the first-day experience for new hires. You will build scalable office systems, manage budgets, and coordinate with vendors for snacks, cleaning, IT, AV, and furniture.

Qualifications

• 3+ years in office, workplace or operations roles, ideally at a fast-growing startup.
• Experience managing vendors and a budget, with a bias for getting a better deal.
• Comfort with basic IT setup: laptops, accounts, AV and conference room systems.
• Strong organization: you build checklists and systems instead of relying on memory.
• Hands-on and practical: you'll assemble a chair, reset a router or carry boxes when that's fastest.
• Warmth and judgment: you're the first face many people see and you handle sensitive situations discreetly.

Responsibilities

• Own the office, vendors, equipment, and the first-day experience of every new hire.
• Build systems for recurring office tasks as we scale.
• Be the single point of contact for snack, water, cleaning, catering, plants, furniture, IT and AV vendors.
• Manage meeting rooms and AV needs, including setup and troubleshooting.
• Set up new hires with badges, desks and day-one logistics.
• Track hardware and office assets; handle returns and replacements.

Skills

Office management

Vendor management

Budget management

IT setup

Organizational systems

Communication

Ownership and problem solving

Bachelor degree

Professional demeanor

Education

Bachelor degree

Tools

AV systems

Job description

Sciforium is seeking an Office Manager to become the backbone of our SF office operations. You will ensure a welcoming, organized environment and support employees and visitors while handling diverse administrative tasks.

You will own the day-to-day environment, vendors, equipment, and the first-day experience for new hires. You will build scalable office systems, manage budgets, and coordinate with vendors for snacks, cleaning, IT, AV, and furniture.