Office Manager – Grand Rapids Area

The Pivot Group Careers; Grand Rapids (MI); On-site; USD 52,000 - 81,000; Full time

Job summary

The Pivot Group Network is seeking Office Manager opportunities in and around Grand Rapids, MI. This network connects manufacturers with skilled office professionals to support calendar management, onboarding, invoicing, and daily administrative tasks.

Salary ranges from $52,000 to $81,000 depending on experience. Eligible candidates should be authorized to work in the United States. Roles focus on long-term fit and career growth within the Michigan manufacturing community.

Qualifications

• Must have strong written and verbal communication skills.
• Proficient in Microsoft Office; basic spreadsheet work.
• Experience handling invoices, purchase orders, or bookkeeping tasks.
• Three or more years in an administrative or office support role.
• Familiarity with ERP or timekeeping software.

Responsibilities

• Schedule meetings and coordinate calendars for plant leadership.
• Support onboarding paperwork and orientation logistics for new hires.
• Keep common areas, conference rooms, and office equipment in working order.
• Open and sort incoming mail and route to the right department.
• Answer phone calls and direct visitors at the front desk.
• Order office supplies and maintain inventory of paper, toner, and forms.
• Process invoices, purchase orders, and expense reports for approval.
• Maintain employee files, attendance records, and timekeeping data.

Skills

Strong written and verbal comms

MS Office proficiency

Basic spreadsheet work

Invoicing/PO/expense reporting

Administrative experience 3+ years

Education

High school diploma or equivalent

Associate degree in business or office administration

Tools

ERP software

Timekeeping software

Job description

Job Description:

Office Manager | Grand Rapids, MI

Salary Range: $52,000 - $81,000 depending on experience

Are you a forward-thinking professional with a passion for excelling as a office manager? The Pivot Group Network, a Michigan manufacturing-focused recruiting group, is committed to fostering meaningful relationships in the manufacturing community. We partner with companies in the Grand Rapids area seeking skilled Office Managers.

We are building our network of talent in this field across Michigan’s manufacturing regions. Our partner companies may or may not have an immediate opening for this exact role today, but we actively look for skilled professionals in the regions where they operate. If there is alignment now or in the near future, we reach out.

This posting covers Office Manager opportunities with manufacturers based in and around Grand Rapids in Kent County, within about 30 minutes of the city, including East Grand Rapids and Northview.

The Opportunity

We collaborate with multiple companies in the Grand Rapids area seeking experienced Office Managers. These organizations value long-term fit and look for professionals who bring both skill and alignment. By joining our network, you gain access to opportunities tailored to your goals.

Usual Responsibilities

• Schedule meetings and coordinate calendars for plant leadership.
• Support new hire onboarding paperwork and orientation logistics.
• Keep common areas, conference rooms, and office equipment in working order.
• Open and sort incoming mail and route it to the right department.
• Answer phone calls and direct visitors at the front desk.
• Order office supplies and keep inventory of paper, toner, and forms.
• Process invoices, purchase orders, and expense reports for approval.
• Maintain employee files, attendance records, and timekeeping data.

Recommended Qualifications

• Ability to organize files and records accurately.
• High school diploma or equivalent.
• Three or more years in an administrative or office support role.
• Proficiency with Microsoft Office and basic spreadsheet work.
• Experience handling invoices, purchase orders, or bookkeeping tasks.
• Strong written and verbal communication skills.

Bonus Qualifications

• Prior office experience in a manufacturing or warehouse setting.
• Familiarity with ERP or timekeeping software.
• Associate degree in business or office administration.
• Bilingual English and Spanish.
• Experience supporting HR or payroll tasks.

Job Titles That Should Apply

Plant Office Administrator, Administrative Services Manager, Office Supervisor, Administrative Manager, Office Administrator, Administrative Coordinator, Front Office Manager, Business Office Manager

Work Authorization

Applicants must be authorized to work in the U.S. without current or future visa sponsorship. Visa sponsorship is not available.

The Pivot Group Network was founded by manufacturing professionals who’ve been on both sides of the hiring process. Our clients are strategic - they partner with us because they want real insight into their roles and the people filling them, not a stack of resumes. We focus on match-driven placements built around what actually matters: Commute, Compensation, Culture, and Career trajectory.

Required Skills:

Resume Offers Supply Chain Support Document Management Operations Outlook Salary Hiring Partnerships Recruiting Compensation Supply Word PowerPoint Manufacturing Communication Skills Procurement Excel Preparation Software Maintenance Business Training Microsoft Office Communication Management

Salary Package:

$ 52,000.00 - 81,000.00 (US Dollar)