Office Manager – Portage Area

The Pivot Group Careers; Portage (MI); On-site; USD 53,000 - 82,000; Full time

Job summary

The Pivot Group Network in Portage, MI, is seeking an Office Manager to support a manufacturing-focused client base. This role emphasizes accuracy, organization, and professional communication to keep operations running smoothly.

You will handle mail, front desk, invoicing, records, scheduling, onboarding, and office maintenance while collaborating with plant leadership. A high school diploma and 3+ years of admin experience are preferred.

Qualifications

• High school diploma or equivalent.
• Three or more years in an administrative or office support role.
• Proficiency with Microsoft Office and basic spreadsheet work.
• Experience handling invoices, purchase orders, or bookkeeping tasks.
• Strong written and verbal communication skills.

Responsibilities

• Open and sort incoming mail and route it to the right department.
• Answer phone calls and direct visitors at the front desk.
• Order office supplies and keep inventory of paper, toner, and forms.
• Process invoices, purchase orders, and expense reports for approval.
• Maintain employee files, attendance records, and timekeeping data.
• Schedule meetings and coordinate calendars for plant leadership.
• Support new hire onboarding paperwork and orientation logistics.
• Keep common areas, conference rooms, and office equipment in working order.

Skills

NetSuite

ERP

Outlook

Excel

PowerPoint

Microsoft Office

Data Entry

HR Support

Education

High school diploma or equivalent

Tools

NetSuite

SAP

Oracle

Asana

Trello

Office 365

Job description

Job Description:

Office Manager | Portage, MI

Salary Range: $53,000 – $82,000 depending on experience

Are you a dedicated professional with a passion for excelling as a office manager? The Pivot Group Network, a Michigan manufacturing-focused recruiting group, is committed to fostering meaningful relationships and supporting career growth. We partner with leading manufacturing companies in the Portage area seeking experienced Office Managers to strengthen their teams.

We are building our network of talent in this field across Michigan's manufacturing regions. Our partner companies may or may not have an immediate opening for this exact role today, but we actively look for skilled professionals in the regions where they operate. If there is alignment now or in the near future, we reach out.

This posting covers Office Manager opportunities with manufacturers based in and around Portage in Kalamazoo County, within about 30 minutes of the city, including Three Rivers, Schoolcraft, Vicksburg, and Constantine.

The Opportunity

We work with companies in the Portage area that add Office Managers to their teams. These organizations value quality over speed in hiring. By connecting with us, you position yourself for opportunities that align with what you’re looking for.

Usual Responsibilities

• Open and sort incoming mail and route it to the right department.
• Answer phone calls and direct visitors at the front desk.
• Order office supplies and keep inventory of paper, toner, and forms.
• Process invoices, purchase orders, and expense reports for approval.
• Maintain employee files, attendance records, and timekeeping data.
• Schedule meetings and coordinate calendars for plant leadership.
• Support new hire onboarding paperwork and orientation logistics.
• Keep common areas, conference rooms, and office equipment in working order.

Recommended Qualifications

• Strong written and verbal communication skills.
• Ability to organize files and records accurately.
• High school diploma or equivalent.
• Three or more years in an administrative or office support role.
• Proficiency with Microsoft Office and basic spreadsheet work.
• Experience handling invoices, purchase orders, or bookkeeping tasks.

Bonus Qualifications

• Familiarity with ERP or timekeeping software.
• Associate degree in business or office administration.
• Bilingual English and Spanish.
• Experience supporting HR or payroll tasks.
• Prior office experience in a manufacturing or warehouse setting.

Job Titles That Should Apply

Administrative Manager, Office Administrator, Administrative Coordinator, Front Office Manager, Business Office Manager, Plant Office Administrator, Administrative Services Manager, Office Supervisor

Work Authorization

Applicants must be authorized to work in the U.S. without current or future visa sponsorship. Visa sponsorship is not available.

Why The Pivot Group Network

The Pivot Group Network was founded by manufacturing professionals who have been on both sides of the hiring process. Our clients are strategic – they partner with us because they want real insight into their roles and the people filling them, not a stack of resumes. We focus on match-driven placements built around what actually matters: Commute, Compensation, Culture, and Career trajectory. Learn more at https://www.thepivotgroup.org.

If you're ready to take the next step in your career and connect with a firm that values fit over speed, The Pivot Group Network offers resources to support your search – market insights, resume feedback, and interview preparation. As our partnerships grow, we'll reach out with opportunities aligned with your goals. Thank you for considering this approach to career advancement.

Required Skills:

NetSuite Resume Safety Regulations Data Offers Osha Inventory HR Support BASIC Travel Arrangements Operations Asana ERP Outlook Salary Hiring Partnerships Recruiting Onboarding Organizational Skills Compensation Supply Trello Word Travel SAP PowerPoint Manufacturing Interpersonal Skills Procurement Data Entry Excel Regulations Records Oracle Preparation Software Documentation Maintenance Project Management Leadership Microsoft Office Communication Management

Salary Package:

$ 53,000.00 – 82,000.00 (US Dollar)