Office Manager & Executive Assistant

VantageScore Solutions, LLC; New York (NY); On-site; USD 48,000 - 76,000; Full time

Job summary

VantageScore Solutions, LLC in New York is seeking an organized Office Manager / Executive Assistant to support our day-to-day office operations. This role balances administrative tasks with some executive support to keep the New York office running smoothly.

The ideal candidate is hands-on, resourceful, and able to manage competing priorities in a fast-paced environment, including scheduling, travel coordination, and coordinating office logistics as needed.

Qualifications

• 1–2 years of experience in office management or office administration.
• At least 6 months of experience in an executive assistant or similar administrative support role.
• Minimum of 6 months of hands-on experience using Concur.
• At least 1 year of experience using Microsoft Office applications, including Outlook, Word, Teams and Excel.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities, work independently, and anticipate needs.
• A proactive, service‑oriented approach and willingness to pitch in wherever needed.

Responsibilities

• Manage day-to-day office operations to maintain an organized, efficient, and welcoming work environment.
• Coordinate office supplies, equipment, deliveries, and relationships with office vendors.
• Manage daily in‑office breakfast and lunch orders.
• Provide administrative support, including scheduling, calendar coordination, and other executive assistant duties as needed.
• Assist with travel arrangements and expense reporting using Concur.
• Support expense submissions, reconciliations, and related administrative processes.
• Coordinate office logistics, meetings, and other team activities as needed.
• Serve as a point of contact for office‑related questions and requests.
• Identify opportunities to improve office processes and ensure daily operations run smoothly.
• Provide general administrative support to the team as needed.

Skills

Office management

Executive support

Concur

Microsoft Office

Organizational skills

Communication

Multitasking

Proactive service

Tools

Concur

Microsoft Office

Job description

VantageScore Solutions, LLC in New York is seeking an organized Office Manager / Executive Assistant to support our day-to-day office operations. This role balances administrative tasks with some executive support to keep the New York office running smoothly.

The ideal candidate is hands-on, resourceful, and able to manage competing priorities in a fast-paced environment, including scheduling, travel coordination, and coordinating office logistics as needed.