Administrative Coordinator

Atlantic Group; New York (NY); Hybrid; USD 55,000 - 83,000; Full time

Job summary

Atlantic Group is hiring an Administrative Coordinator in New York, NY for our client, supporting senior professionals with executive administration, scheduling, travel coordination, and day-to-day business operations. This role combines executive and administrative support responsibilities while managing multiple priorities and coordinating with internal and external stakeholders.

Responsibilities include executive support, calendar management, travel coordination, meeting support, expense

Qualifications

• Bachelor's degree in Business, Communications, or related field is required.
• 5+ years of executive/administrative support experience is required.
• Financial services exposure preferred.
• Advanced Microsoft Office; Salesforce and Concur experience preferred.
• Strong organization, communication, discretion, and multitasking abilities.

Responsibilities

• Executive Support: Provide administrative support to senior professionals while managing day-to-day priorities, requests, and business needs.
• Calendar Management: Coordinate calendars, meetings, appointments, and scheduling across internal and external stakeholders.
• Travel Coordination: Arrange travel, accommodations, transportation, itineraries, and related logistics.
• Meeting Support: Coordinate meeting spaces, materials, technology, catering, and visitor arrangements.
• Expense Management: Prepare expense reports, reimbursements, approvals, conference registrations, and payment requests.
• Administrative Projects: Support special projects, events, office activities, and additional administrative needs as assigned.

Skills

MS Office

Communication

Organization

Time management

Education

Bachelor's degree in Business/Related field

Tools

Salesforce

Concur

Job description

Job Overview – Administrative Coordinator

Compensation: $40 – $60/hour (Dependent on Experience)

Location: New York, NY

Schedule: Monday to Friday (Hybrid)

Atlantic Group is hiring an Administrative Coordinator in New York, NY for our client, supporting senior professionals with executive administration, scheduling, travel coordination, and day-to-day business operations. This role combines executive and administrative support responsibilities while managing multiple priorities and coordinating with internal and external stakeholders.

Responsibilities as the Administrative Coordinator:

• Executive Support: Provide administrative support to senior professionals while managing day-to-day priorities, requests, and business needs.
• Calendar Management: Coordinate calendars, meetings, appointments, and scheduling across internal and external stakeholders.
• Travel Coordination: Arrange travel, accommodations, transportation, itineraries, and related logistics.
• Meeting Support: Coordinate meeting spaces, materials, technology, catering, and visitor arrangements.
• Expense Management: Prepare expense reports, reimbursements, approvals, conference registrations, and payment requests.
• Administrative Projects: Support special projects, events, office activities, and additional administrative needs as assigned.

Qualifications for the Administrative Coordinator:

• Education: Bachelor's degree in Business, Communications, or a related field is required.
• Experience: 5+ years of executive assistant, administrative assistant, or related administrative support experience is required.
• Industry Knowledge: Financial services experience is preferred, with exposure to investment or wealth management environments a plus.
• Technical Skills: Advanced Microsoft Office proficiency is required, with Salesforce and Concur experience preferred.
• Skills & Attributes: Strong organization, communication, discretion, attention to detail, time management, resourcefulness, and ability to manage competing priorities are required.