Office Manager / Executive Assistant

ProSource Buying Group; Bixby (OK); On-site; USD 24,796 - 31,684; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k) and matching

Job summary

ProSource Buying Group in Bixby, OK is seeking an Office Manager and Executive Assistant to support the Owner with a wide range of administrative tasks. You will manage calendars, communications, files, and marketing efforts, while coordinating deliveries and vendor relations.

This full-time, in-person position offers hourly pay based on experience and a benefits package including health insurance and retirement matching.

Qualifications

• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency with Google Workspace and Microsoft Office.
• Familiarity with Google Sheets/Excel formulas.
• Valid driver’s license and personal vehicle.
• 2 years managing social media.
• Graphic design experience (Photoshop preferred; Canva or Figma acceptable).

Responsibilities

• Manage calendars, appointments, and reminders
• Handle phone and email communication professionally
• Maintain inventory systems, manage deliveries and shipments
• Run errands and assist with personal tasks as needed
• Organize and maintain digital and physical files
• Conduct research and assist with client projects
• Communicate with vendors, clients, and service providers
• Design marketing materials and oversee social media content
• Monitor and optimize advertising campaigns

Skills

Organization

Communication

Time management

Google Workspace proficiency

Microsoft Office proficiency

Social media management

Research abilities

Vendor coordination

Tools

Google Sheets/Excel formulas

Photoshop

Canva

Figma

CRM systems

Google Ads

Job description

Office Manager - Executive Assistant

Location: Bixby, OK

Job Type: Full-Time

Pay: $18 – $23 per hour (based on experience)

About the Role

We are looking for a highly organized and detail-oriented person to support the daily operations of the Owner. This role includes a wide variety of administrative and personal support tasks and requires strong time management, communication, and problem-solving skills.

Key Responsibilities

• Manage calendars, appointments, and reminders
• Handle phone and email communication professionally
• Maintain inventory systems, manage deliveries and shipments
• Run errands and assist with personal tasks as needed
• Organize and maintain digital and physical files
• Conduct research and assist with client projects
• Communicate with vendors, clients, and service providers
• Design marketing materials and oversee social media content
• Monitor and optimize advertising campaigns

Requirements

• Strong organizational and multitasking abilities
• Excellent verbal and written communication skills
• Proficiency with Google Workspace and Microsoft Office
• Familiarity with Google Sheets/Excel formulas
• Valid driver’s license and personal vehicle
• 2 years managing social media
• Graphic design experience (Photoshop preferred; Canva or Figma acceptable)

Preferred Qualifications

• Previous experience as a personal or executive assistant
• Ability to lift delivery boxes up to 50 lbs and transfer inventory to shelves
• Familiarity and experience with various types of technology and computers
• Familiarity with AI tools (ChatGPT, Claude, Gemini)
• Experience with Google Ads
• Experience managing CRM systems
• SEO management experience
• Marketing experience

Schedule

• Monday to Friday
• 40 hours per week
• 8:00 AM to 5:00 PM (1-hour unpaid lunch)

Compensation & Benefits

• Competitive hourly pay ($18–$23 per hour, based on experience)
• Health and dental insurance (Blue Cross Blue Shield)
• Paid time off
• 401(k) and 401(k) matching

Work Location

In person