Executive Assistant to the Owner

Capers and Company; Edmond (OK); On-site; USD 27,552 - 41,328; Part time

Job summary

Capers and Company is seeking a highly capable Executive Assistant to the Owner in Edmond, Oklahoma. This hands-on role involves supporting daily operations such as estimating/costing, light bookkeeping, marketing support, and admin coordination. The ideal candidate should be highly organized, proactive, and have a strong 'yes' mentality. Key responsibilities include managing priorities, organizing schedules, and assisting with marketing efforts. Experience in a similar role and reliable transportation are mandatory.

Qualifications

• Experience as an executive assistant, operations assistant, office manager, or similar support role.
• Strong attention to detail and ability to manage multiple priorities.
• Must have clean, reliable transportation.

Responsibilities

• Manage priorities, follow-ups, and task tracking for the owner.
• Assist with marketing coordination and content organization.
• Support basic reporting and margin/expense visibility.

Skills

Estimating/costing

Organizational skills

Attention to detail

Microsoft Office

Google Workspace

Light bookkeeping

WordPress

Marketing understanding

Tools

Zoho

QuickBooks

Canva

Job description

Edmond, United States | Posted on 04/24/2026

We’re looking for a highly capable Executive Assistant to the Owner to help keep operations organized and moving. This is a hands‑on role supporting day‑to‑day business needs across estimating/costing, light bookkeeping, marketing support, and admin coordination.

This role is ideal for someone who is highly organized, proactive, and brings a “yes” mentality—someone who looks for solutions, takes initiative, and helps the business move forward.

Hours: 25–30 hours per week to start, with potential for more.

Key Responsibilities

Owner & Operations Support

• Manage priorities, follow-ups, and task tracking for the owner
• Help organize schedules, deadlines, and key business documents
• Draft emails, proposals, and internal notes as needed
• Assist with creating estimates/quotes and costing worksheets
• Track pricing inputs and help maintain organized costing templates
• Support basic reporting and margin/expense visibility (as directed)
• Assist with basic bookkeeping tasks (categorizing expenses, invoice organization, data entry)
• Maintain organized digital files and records
• Coordinate with bookkeeper/accountant as needed (if applicable)

Marketing & Social Media Support

• Assist with marketing coordination and content organization
• Support social media planning/post prep (captions, scheduling support, asset organization)
• Help track basic marketing performance and keep notes on what’s working
• Make minor updates in WordPress (basic edits, pages, images, simple formatting)
• Create simple graphics for web/social (Canva or similar)
• Comfortable using Microsoft Office or Google Workspace (docs, sheets, calendars)

Requirements

• Experience as an executive assistant, operations assistant, office manager, or similar support role
• Strong attention to detail and ability to manage multiple priorities
• Highly organized with strong follow‑through and documentation habits
• Brings a “yes” mentality: solution‑oriented, adaptable, and willing to jump in where needed
• Solid experience with:
  • Estimating/costing (or strong comfort with spreadsheets and numbers)
  • Office suite applications (Microsoft Office or Google Workspace)
  • Basic marketing/social media understanding
• Must have clean, reliable transportation (reliable vehicle required)

Preferred (Nice to Have)

• Zoho experience (CRM, Books, Projects, or other Zoho tools)
• Light bookkeeping experience (QuickBooks/Zoho Books/general accounting familiarity)
• WordPress experience beyond basics
• Comfort learning new tools and improving systems