Office Manager / Executive Assistant

ProSource; Tulsa (OK); On-site; USD 24,796 - 34,440; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Job summary

ProSource is seeking an Office Manager - Executive Assistant to support the Owner and oversee daily operations in a full-time, in-person role in Bixby, OK. You will manage calendars, communications, inventories, and personal tasks while coordinating with vendors and clients.

The role requires strong organization, communication skills, and proficiency with Google Workspace and Microsoft Office, plus social media management and basic design capabilities. 40 hours/week, 7:30 AM–4:30 PM.

Qualifications

• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency with Google Workspace and Microsoft Office.
• Familiarity with Google Sheets/Excel formulas.
• Valid driver’s license and personal vehicle.
• 2 years managing social media.
• Graphic design experience (Photoshop preferred; Canva or Figma acceptable).

Responsibilities

• Manage calendars, appointments, and reminders.
• Handle phone and email communication professionally.
• Maintain inventory systems, manage deliveries and shipments.
• Run errands and assist with personal tasks as needed.
• Organize and maintain digital and physical files.
• Conduct research and assist with client projects.
• Communicate with vendors, clients, and service providers.
• Design marketing materials and oversee social media content.
• Monitor and optimize advertising campaigns.

Skills

Multitasking

Organizational skills

Communication

Google Workspace

Microsoft Office

Social media management

Graphic design

SEO basics

CRM systems

Google Ads

AI tools familiarity

Tools

Photoshop

Canva

Figma

Google Ads

Google Sheets

Excel

CRM software

Job description

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Office Manager - Executive Assistant

Location: Bixby, OK

Job Type: Full-Time

Pay: $18 – $25 per hour (based on experience and qualifications)

About the Role

We are looking for a highly organized and detail-oriented person to support the daily operations of the Owner. This role includes a wide variety of administrative and personal support tasks and requires strong time management, communication, and problem-solving skills.

Key Responsibilities

• Manage calendars, appointments, and reminders
• Handle phone and email communication professionally
• Maintain inventory systems, manage deliveries and shipments
• Run errands and assist with personal tasks as needed
• Organize and maintain digital and physical files
• Conduct research and assist with client projects
• Communicate with vendors, clients, and service providers
• Design marketing materials and oversee social media content
• Monitor and optimize advertising campaigns

Requirements

• Strong organizational and multitasking abilities
• Excellent verbal and written communication skills
• Proficiency with Google Workspace and Microsoft Office
• Familiarity with Google Sheets/Excel formulas
• Valid driver’s license and personal vehicle
• 2 years managing social media
• Graphic design experience (Photoshop preferred; Canva or Figma acceptable)

Preferred Qualifications

• Previous experience as a personal or executive assistant
• Ability to lift delivery boxes up to 50 lbs and transfer inventory to shelves
• Familiarity and experience with various types of technology and computers
• Familiarity with AI tools (ChatGPT, Claude, Gemini)
• Experience with Google Ads
• Experience managing CRM systems
• SEO management experience
• Marketing experience
• META ( Facebook and Instagram ) campaign management

Schedule

• Monday to Friday
• 40 hours per week
• 7:30 AM to 4:30 PM (1-hour unpaid lunch)

Compensation & Benefits

• Competitive hourly pay ($18 – $25 per hour, based on experience and qualifications)
• Health and dental insurance (Blue Cross Blue Shield)

Job Type

Full-time

Benefits

• Dental insurance
• Health insurance
• Paid time off
• 401K

Schedule

• 8 hour shift
• Monday to Friday
• Weekends twice a year for inventory

Application Question(s)

• This job requires lifting up to 50 pounds overhead on a regular basis. Are you able to perform this function, with or without reasonable accommodation?

Experience

• Marketing: 2 years (Required)
• Social Media Management: 2 years (Required)
• CRM software: 2 years (Preferred)

License/Certification

• Driver's License (Required)

Ability to Commute

• Bixby, OK 74008 (Required)

Ability to Relocate

• Bixby, OK 74008: Relocate before starting work (Required)

Work Location: In person