Executive Assistant & Office Operations Lead

ProSource; Tulsa (OK); On-site; USD 24,796 - 34,440; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Job summary

ProSource is seeking an Office Manager - Executive Assistant to support the Owner and oversee daily operations in a full-time, in-person role in Bixby, OK. You will manage calendars, communications, inventories, and personal tasks while coordinating with vendors and clients.

The role requires strong organization, communication skills, and proficiency with Google Workspace and Microsoft Office, plus social media management and basic design capabilities. 40 hours/week, 7:30 AM–4:30 PM.

Qualifications

• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency with Google Workspace and Microsoft Office.
• Familiarity with Google Sheets/Excel formulas.
• Valid driver’s license and personal vehicle.
• 2 years managing social media.
• Graphic design experience (Photoshop preferred; Canva or Figma acceptable).

Responsibilities

• Manage calendars, appointments, and reminders.
• Handle phone and email communication professionally.
• Maintain inventory systems, manage deliveries and shipments.
• Run errands and assist with personal tasks as needed.
• Organize and maintain digital and physical files.
• Conduct research and assist with client projects.
• Communicate with vendors, clients, and service providers.
• Design marketing materials and oversee social media content.
• Monitor and optimize advertising campaigns.

Skills

Multitasking

Organizational skills

Communication

Google Workspace

Microsoft Office

Social media management

Graphic design

SEO basics

CRM systems

Google Ads

AI tools familiarity

Tools

Photoshop

Canva

Figma

Google Ads

Google Sheets

Excel

CRM software

Job description

ProSource is seeking an Office Manager - Executive Assistant to support the Owner and oversee daily operations in a full-time, in-person role in Bixby, OK. You will manage calendars, communications, inventories, and personal tasks while coordinating with vendors and clients.

The role requires strong organization, communication skills, and proficiency with Google Workspace and Microsoft Office, plus social media management and basic design capabilities. 40 hours/week, 7:30 AM–4:30 PM.