Office Manager: Coordinated Admin & Exec Scheduling

Talentify; Midland (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

VoltaGrid in Midland, TX is seeking an Office Manager to oversee administrative and support functions, ensuring the office operates efficiently and safely. You will greet visitors, manage supplies, and support staff with various administrative tasks.

Responsibilities include handling executives' schedules, access control, and conference room coordination, with opportunities to improve processes. Oil and gas experience is a plus; strong communication and confidentiality are essential.

Qualifications

• 3+ years' experience in office management or administration.
• Exceptional customer service and attention to detail.
• Excellent verbal and written communication skills.
• Strong adherence to confidentiality.
• Self-motivated and results oriented; ability to work independently and in a team.
• Proficient in all Microsoft Office applications (Word, Excel, Outlook).
• Oil and Gas industry experience a plus.

Responsibilities

• Greet visitors and connect them with the right staff.
• Manage executives' schedules, calendar, and appointments.
• Oversee office supplies inventory and orders.
• Manage security clearances for the office and distribute access.
• Assist with accounting tasks as needed.
• Coordinate conference room and community space scheduling to avoid conflicts.
• Prepare letters, presentations, and reports for leadership.
• Identify opportunities for process and office-management improvements.

Skills

Organizational skills

Interpersonal skills

Customer service

Tools

Word

Excel

Outlook

Job description

VoltaGrid in Midland, TX is seeking an Office Manager to oversee administrative and support functions, ensuring the office operates efficiently and safely. You will greet visitors, manage supplies, and support staff with various administrative tasks.

Responsibilities include handling executives' schedules, access control, and conference room coordination, with opportunities to improve processes. Oil and gas experience is a plus; strong communication and confidentiality are essential.