Office Manager

Talentify; Midland (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

VoltaGrid in Midland, TX is seeking an Office Manager to oversee administrative and support functions, ensuring the office operates efficiently and safely. You will greet visitors, manage supplies, and support staff with various administrative tasks.

Responsibilities include handling executives' schedules, access control, and conference room coordination, with opportunities to improve processes. Oil and gas experience is a plus; strong communication and confidentiality are essential.

Qualifications

• 3+ years' experience in office management or administration.
• Exceptional customer service and attention to detail.
• Excellent verbal and written communication skills.
• Strong adherence to confidentiality.
• Self-motivated and results oriented; ability to work independently and in a team.
• Proficient in all Microsoft Office applications (Word, Excel, Outlook).
• Oil and Gas industry experience a plus.

Responsibilities

• Greet visitors and connect them with the right staff.
• Manage executives' schedules, calendar, and appointments.
• Oversee office supplies inventory and orders.
• Manage security clearances for the office and distribute access.
• Assist with accounting tasks as needed.
• Coordinate conference room and community space scheduling to avoid conflicts.
• Prepare letters, presentations, and reports for leadership.
• Identify opportunities for process and office-management improvements.

Skills

Organizational skills

Interpersonal skills

Customer service

Tools

Word

Excel

Outlook

Job description

Position Title: OFFICE MANAGER
Location: MIDLAND, TX
FLSA Class: EXEMPT
Responsible to: People Operations

Position Summary:

This position oversees administrative and support functions for the office to ensure that the office operates efficiently. Create and maintain a high level of organizational effectiveness, communication and safety. Responsibilities generally include duties such as greeting visitors, managing office supplies, and supporting staff with administrative tasks.

Essential Duties and Responsibilities:

• Self-motivated and results oriented, competitive with strong organizational and interpersonal skills.


• Provide general support to visitors.


• Manage executives' schedules, calendar, and appointments.


• Manage office supplies inventory and place orders as necessary.


• Self-motivated and results oriented, competitive with strong organizational and interpersonal skills.


• Manage security clearances for office and distribute access.


• Assist with accounting task as needed.


• Greeting visitors to the office, ensuring guests are comfortable and are connected with the right office personnel.


• Managing schedules for conference rooms and community spaces to ensure no scheduling conflicts arise.


• Prepares letters, presentations and reports as asked by leadership.


• Identify opportunities for process and office management improvements.


• Provide other administrative support as necessary.

Other Requirements:

• 3+ years' experience in office management or administration.


• Exceptional customer service and attention to detail.


• Excellent verbal and written communication skills.


• Strong adherence to containing confidentiality.


• Self-motivated and results oriented, competitive with strong organizational and interpersonal skills.


• Ability to work independently as well as part of a team.


• Proficient in all Microsoft Office applications, including Word, Excel and Outlook


• Oil and Gas industry experience a plus.

VoltaGrid is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws.

Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, and general treatment during employment

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.